Administrative Specialist III

City of Conroe; Conroe (TX); On-site; USD 66,249,000 - 71,635,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Employee assistance program

Paid time off

Job summary

The City of Conroe seeks an Administrative Specialist III to provide non-routine administrative support under the Deputy Chief of Police. Responsibilities include drafting correspondence, preparing reports, and managing calendars while facilitating travel and meeting arrangements.

Ideal candidates will have a high school diploma with two years of related experience, strong office skills, and the ability to work independently and communicate effectively with the public.

Qualifications

• High school diploma or equivalent required.
• Two years of related experience preferred.
• Ability to type and manage data with basic software tools.
• Familiarity with office procedures and records management.

Responsibilities

• Draft/type correspondence, reports, charts, graphs.
• Use word processing, spreadsheet, database, and presentation software.
• Screen calls and visitors; manage calendars for supervisor/department.
• Prepare meeting agendas and travel/meeting arrangements.

Skills

General office procedures

Department functions

Grammar and spelling

Typing

Data processing

File maintenance

Independent work

Follow directions

Office equipment

Tech troubleshooting

Public interaction

Education

High school diploma or equivalent

Two years of related experience

Job description

ACCEPTING INTERNAL APPLICANTS ONLY AT THIS TIME

JOB SUMMARY

This position performs several job functions under the supervision of the Deputy Chief of Police. The Administrative Specialist III provides non-routine administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software; screening calls/visitors; preparing agendas, travel and/or meeting/special event arrangements; and managing supervisor's or department's calendar.

QUALIFICATIONS

Education and Experience

High school diploma or equivalent and two years of related experience.

Knowledge, Skills and Abilities

• Knowledge of general office procedures.
• Knowledge of department functions, resources and general practices.
• Knowledge of grammar, spelling and alphanumeric sequencing.
• Skill in typing, data processing and file maintenance.
• Ability to create and maintain files and records.
• Ability to work independently with minimal supervision.
• Ability to follow both oral and written directions.
• Ability to operate commonly used manual and automated office equipment.
• Ability to use and trouble shoot various computer and standard office equipment.
• Ability to interact with and communicate with general public in a friendly productive manner.

PHYSICAL DEMANDS

The work is medium and requires the ability to exert up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motions, speaking, standing, stooping, talking, visual acuity, and walking.

BENEFITS

The City of Conroe offers great benefits such as medical, dental, vision, and life insurance, retirement plan, employee assistance program, paid time off and free membership at the City's pool and recreation center facilities. Starting salary for this position is $23.12 hourly.

The City of Conroe is an Equal Opportunity Employer

Must pass background check and pre-employment substance abuse screening as a condition of employment. A motor vehicle record check and job-related doctor's physical exam may also be required. Safety-sensitive positions remain subject to random drug and alcohol testing after hire.