Administrative Assistant

City of Conroe; Conroe (TX); On-site; USD 45,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Employee assistance program

Paid time off

Pool/recreation center membership

Job summary

The City of Conroe seeks an Administrative Assistant to support the City Secretary’s Office. Responsibilities include processing purchase orders, handling accounts payable, scheduling meetings, and aiding with city events. The role requires discretion and confidentiality in daily operations.

The ideal candidate has a high school diploma and at least four years of related experience, with proficiency in bookkeeping and MS Office. Strong organization and customer service skills are essential.

Qualifications

• High school diploma or equivalent.
• Four years of related experience.
• Knowledge of bookkeeping principles.

Responsibilities

• Provide administrative support to the City Secretary's Office.
• Input and manage purchase orders and accounts payable invoices.
• Schedule meetings and maintain calendars.
• Assist with Special events and city functions.
• Maintain records retention program and organize files for reports.
• Provide internal and external customer service.

Skills

General office procedures

Department functions

Grammar/spelling

Business English

Typing/data entry

Records management

Independent work

Oral & written communication

Interpersonal skills

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

JOB SUMMARY

The Administrative Assistant provides administrative support for the City Secretary's Office and requires an understanding of complex processes and operations of a department. This position creates and/or maintains purchase orders and inputs accounts payable invoices. Schedules meetings and maintains calendars, as requested. Assist with Special events and City functions, as needed. Updates supervisor of critical issues/events and exercises confidentiality in the performance of job duties. Assist with records retention program for the City. Gathers and organizes files for executive and regular reports. Provides internal and external customer service. Serves as administrative contact for the annual budget process. This position reports to the City Secretary.

QUALIFICATIONS

Education and Experience:

High school diploma or equivalent. Four (4) years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of general office procedures.


• Knowledge of department functions, resources, and general practices.


• Knowledge of grammar, spelling, and alphanumeric sequencing.


• Knowledge of business English, spelling, and the ability to make arithmetic computations.


• Knowledge and application of bookkeeping principles and practices.


• Knowledge of Microsoft computer programs.


• Skills in typing, data processing, and file maintenance.


• Ability to expedite a voluminous flow of detailed work and make arithmetical calculations with speed and accuracy.


• Ability to create and maintain files and records.


• Ability to work independently with minimal supervision.


• Ability to follow both oral and written directions.


• Ability to operate commonly used manual and automated office equipment.


• Ability to use and troubleshoot the various computers and standard office equipment.


• Ability to interact with and communicate with the general public in a friendly productive manner.


• Ability to maintain moderately complex clerical records and prepare reports from such records and to check for accuracy.


• Ability to make routine decisions in accordance with procedures, laws, and regulations and to apply these to work problems.


• Ability to use coding and filing systems.


• Ability to apply interpersonal skills with other employees and the public.

PHYSICAL DEMANDS

The work is sedentary and requires the ability to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, fingering, grasping, handling, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motions, speaking, standing, stooping and walking.

BENEFITS

The City of Conroe offers great benefits such as medical, dental, vision, and life insurance, retirement plan, employee assistance program, paid time off and free membership at the City's pool and recreation center facilities. Starting salary for this position is $25.49 hourly.

The City of Conroe is an Equal Opportunity Employer

Must pass background check and pre-employment substance abuse screening as a condition of employment. A motor vehicle record check and job-related doctor's physical exam may also be required. Safety-sensitive positions remain subject to random drug and alcohol testing after hire.