Administrative Specialist II - Perimeter College, Newton Campus

Georgia State University; Covington (GA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Professional development opportunities

Job summary

Georgia State University in Atlanta's Perimeter College, Newton Campus, seeks an Administrative Specialist II for the Online Instruction Department. The role supports the assistant dean and office colleagues, coordinating calendars, travel, and communications.

The position involves data work across systems (Interfolio, Argos, DegreeWorks, iPort, BANNER, Salesforce) and supervision of student staff, with emphasis on documentation, reporting, and event coordination.

Qualifications

• Bachelor's degree plus two years of administrative or related experience.
• High school diploma/GED plus six years of administrative experience, where specified.
• A combination of education and related experience may be accepted.

Responsibilities

• Serve as liaison to assistant dean, handle front office communications and memos.
• Oversee travel arrangements and travel expense processing for the office.
• Develop, administer and advise on policies and workflows; coordinate multi-department projects.
• Manage daily activities: schedules, minutes, reports, office supplies, and equipment.
• Schedule rooms and coordinate college-wide events; assist with emergency planning.

Skills

Administrative skills

Communication

Supervision

Data management

Education

Bachelor's degree + 2 years admin exp

High school diploma/GED + 6 years admin exp

Tools

Interfolio

Argos

DegreeWorks

iPort

BANNER

Salesforce

Job description

Administrative Specialist II

Online Instruction

Perimeter College, Newton Campus

Georgia State University

Introduction

For more than 60 years, Perimeter College has been a gateway tohigher education for the Atlanta region and beyond. On fivecampuses and online, students take advantage of our support andsmall classes to build a solid academic foundation that enablesthem to reach their goals. Perimeter College-Georgia StateUniversity is dedicated to providing high-quality, accessible, andaffordable education through learner-centered and innovativeeducational approaches that prepare students for professionalcareers and lifelong learning. We strive to create an environmentthat fosters collaboration, innovation, and academicexcellence.

The Online Instruction Department is seeking (1) dedicated and experienced Administrative Specialist II

WHAT MAKES PERIMETER COLLEGE A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuitionassistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively withdiverse partners.
• Professional development opportunities and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

The essential duties and responsibilities of the Administrative Specialist II are the following:

• Serve as a liaison to the assistant dean on all communicationsand correspondence with various colleges, offices and departmentsand first point of contact for the assistant dean's front officefunctions. Provide administrative support to the Assistant Dean'soffice and associated functional team, including but not limited todrafting memos, emails, presentations, reports, newsletter,answering the telephone, providing referral and navigationassistance to various university offices, copying, filing,retrieving information, preparing agendas, records minutes,accreditation support, drop-off point for packages, maintainingcontact list, print fund, and swipe card access requests and otheradministrative duties as designated by the assistant/associatedean/director.
• Oversee travel arrangements and payment processing for travelexpenses (e.g., travel/room/meal reservations and accommodations onbehalf of the assistant/associate dean/director, as well as grouptravel arrangements for faculty and student groups when directlyrelated to the office's mission).
• Support assistant dean with developing, administering, andadvising on policies, processes (e.g., workflows) and procedures.Research and gather material information related to the managementof special projects as assigned. Coordinate across multipledepartments or campuses to manage special projects and resolveissues for faculty, staff, alumni, students, or external entitiesthat require the assistant/associate dean/director'sattention.
• Manage and coordinate daily activities and administrative affairs(e.g., schedules, meeting space, meeting minutes, reports, office supplies) on behalf of the office.
• Manage and coordinate college-wide or campus-wide activities,functions, or special events on behalf of the college and related to the office's mission. Assist with emergency coordination for the office and occasionally participate in emergency preparedness meetings and activities and campus planning as directed by the Dean's Office. Schedule and reserve meeting rooms, audiovisual equipment and other communications media for all office staff. Coordinate college-wide space reservations with PCFacilities.
• Leverage technology/systems to support data management for various university processes (e.g., Interfolio, Argos, DegreeWorks,iPort, BANNER, Salesforce) or functional responsibilities of theassistant/associate dean's office. Assist with support of thedepartment/office website (e.g., collecting information/content, reviewing pages) and reporting updates and corrections to PRMARCOM.
• Recruit, interview, hire, and/or train departmental or peer administrative staff.
• Supervise departmental student assistants (e.g., managing office schedules, assigning routine clerical tasks, errands, onboardingand time approvals).

Qualifications :

Minimum Requirements:

• Bachelor's degree plus two years of administrative or relatedexperience.
• High school diploma/GED plus six years of administrativeexperience, where specified.
• A combination of education and related experience may beaccepted.

Preferred Hiring Qualifications:

Knowledge of computer equipment, word processing, spreadsheets,databases, software, office policies and procedures, BusinessEnglish, spelling, grammar, and event/program planning. Strong timemanagement, organizational, oral, interpersonal, and writtencommunication skills. Ability to supervise others.