Administrative Assistant to the VP for Administrative Services

Georgia Department of Revenue; Augusta (GA); On-site; USD 43,000 - 50,000; Full time

Job summary

Augusta Technical College is seeking an Administrative Assistant to the VP for Administrative Services to provide comprehensive administrative support for the unit.

The role involves managing calendars, drafting communications, and preparing reports for college, state, and federal entities. Strong MS Office skills, confidentiality, and professional discretion are required.

Qualifications

• Bachelor’s degree required; three years of related work experience preferred.
• Experience with MS Office, Word, Excel, and PowerPoint.
• Strong written and verbal communication; ability to organize and maintain confidential information.

Responsibilities

• Prepare agendas and schedule meetings; manage documents and information for meetings.
• Attend and record minutes for various department meetings; organize and summarize notes.
• Manage the Vice President’s calendar and key communications.
• Maintain organized paper and digital files and draft correspondence for college and state reports.
• Prepare charts and tables in Excel and create PowerPoint presentations.

Skills

Microsoft Office

Typing proficiency

Interpersonal skills

Organizational skills

Calendar management

Education

Bachelor's degree in related field

Associate degree in Business Administrative Technology

Tools

BANNER

Workday

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

Job description

Explore a World of Opportunity with the State of Georgia!

We are the force that drives Georgia!
Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia’s more than 10 million citizens!
Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title:

Administrative Assistant to the VP for Administrative Services

Agency:

Augusta Technical College

Job Requisition ID:

JR0000004351

Shift:

Not Applicable (United States of America)

Compensation Details:

$43,000.00 - $49,920.00, COMMENSURATE WITH EDUCATION AND WORK EXPERIENCE.

Job Description:

JOB SUMMARY

The Administrative Assistant to the VP for Administrative Services is responsible for providing administrative support for the operations of the Administrative Services unit that reports to the VP for Administrative Services.

MAJOR DUTIES

• Prepare agendas, schedule meetings, manage documents and information needed for meetings

• Attend Business Office, Human Resources, Facilities, Campus Security, Environmental Services, and other departmental meetings and committee meetings; records, organizes and prepares minutes of meetings in a timely manner

• Manage the Vice President’s calendar

• Maintain office files and records (paper and digital files)

• Draft, edit, and proofread messages and documents

• Ability to prepare charts, tables, in Excel along with Power Point presentations

• Prepare reports, correspondence, and other communications for college, state, and federal reports

• Provide information and assistance and refer concerns to appropriate personnel

• Perform other administrative duties as assigned by the Vice President

COMPETENCIES

• Knowledge: This position requires a thorough knowledge of college policies and procedures; Microsoft Office software, the Internet, and E-mail; telephone etiquette; and interpersonal skills.

• Skills: This position requires skills in the use of a computer, software including Microsoft Office, Adobe Acrobat, printer, and copier. Requires strong interpersonal and organizational skills as well as typing proficiency.

• Abilities: This position requires the ability to communicate effectively orally and in writing; follow verbal and written instructions; operate computer and office equipment in a proficient manner, take dictation and shorthand; organize and prioritize information; retain and learn new information; maintain confidentiality; self-motivated andtask oriented.

MINIMUM QUALIFICATIONS

A bachelor’s degree in a related work field from a regionally accredited post-secondary institution. At least three years of full-time, paid-related work experience, preferably in an educational environment, utilizing strong computer and keyboarding skills using common software programs (i.e. Microsoft Word, Excel, PowerPoint).

PREFERRED QUALIFICATIONS

Experience working for an executive level administrator. Effective written and verbal communication skills; exceptional organization and time management skills; professional discretion; experience with BANNER, Workday software. Proficient in Excel spreadsheets.

Minimum Qualifications:

Bachelors Degree *and* One (1) year of work related experience - -OR - -Associates Degree in Business Administrative Technology *and* Two (2) years of related work experience - -Note: Experience may substitute for the degree on a year-for-year basis.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.