Administrative Assistant II - School of Liberal Arts

Georgia Gwinnett College; Lawrenceville (GA); On-site; USD 35,000 - 42,000; Full time

Job summary

Georgia Gwinnett College is seeking an Administrative Assistant II to support the School of Liberal Arts. Reporting to the school dean or associate dean, you will assist department chairs, coordinate schedules, and manage confidential materials in a fast-paced environment.

The role emphasizes multitasking, event support, minutes, and space management, with a focus on accuracy, communication, and teamwork. A 2-year/associate degree and relevant experience are preferred, and the college offers a

Qualifications

• 2 Year / Associate Degree required or equivalent combination of education and experience.
• Associate degree and two or more years of experience in administrative support.
• Preferred 4 Year / Bachelor's Degree and experience supporting multiple people or departments.

Responsibilities

• Schedules courses and departmental meetings.
• Provides event support such as room reservations.
• Takes minutes in departmental meetings.
• Coordinates facility use and space management.
• Processes course related changes for students (e.g., overrides, waitlists).
• Prepares updates and reports highlighting faculty accomplishments.
• Performs other duties as assigned.

Skills

Interpersonal communication

Verbal communication

Written communication

Microsoft Office

Time management

Attention to detail

confidentiality

Independent & collaborative work

Education

2 Year / Associate Degree

Bachelor's Degree

Tools

Microsoft Office

Job description

Job Title: Administrative Assistant II - School of Liberal Arts
Location: Georgia Gwinnett College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 304281

About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

Reporting to the school dean or associate dean, this position's central focus is supporting the work of department chairs as assigned by the dean. The Administrative Assistant II works in an exciting, fast-paced, and challenging environment that often involves multitasking and managing a variety of projects and requests. The Administrative Assistant II frequently handles sensitive and/or highly confidential material and is a vital member of the team responding to internal and external demands.

Responsibilities

• Schedules courses and departmental meetings
• Provides event support such as arranging room reservations
• Takes minutes in departmental meetings
• Coordinates facility use and assists with space management
• Processes course related changes for students (e.g., course overrides, waitlist, instructor approval for classes, learning community course changes)
• Prepares updates and reports highlighting faculty accomplishments and publications
• Performs other duties as assigned

Required Qualifications

• 2 Year / Associate Degree
• Associate degree and two or more years of experience in an administrative support capacity or, an equivalent combination of education and experience

Preferred Qualifications

• 4 Year / Bachelor's Degree
• Two or more years of experience supporting multiple people or departments
• Higher education experience

Proposed Salary

$34,800 - $41,700; Salary offer will be dependent on candidate¿s experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Knowledge, Skills, & Abilities

• Skills in interpersonal communications and relationship building
• Skills in verbal and written communications
• Skills in various software platforms including Microsoft Office with a focus on Word and Excel
• Skills in organizational and time management
• Ability to learn various applications, college computing systems, and software
• Ability to perform accurate work with an attention to details
• Ability to work independently and collaboratively as determined by the situation
• Ability to compose, punctuate, and proofread and summarize materialsAbility to maintain confidentiality
• Ability to respond to various audiences accurately and calmly and make decisions under pressure without immediate supervision
• Ability to proactively follow through on tasks and close the loop with staff and constituents
• Ability to anticipate needs and plan ahead

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at [phone] or email [e-mail].

Background Check

• Position of Trust + Education

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.