Administrative Specialist II - Perimeter College, Newton Campus

Georgia State University; Atlanta (GA); Vor Ort; USD 43.000 - 52.000; Vollzeit

Zusammenfassung

Georgia State University's Perimeter College, Online Instruction, Newton Campus, is seeking an Administrative Specialist II to provide high-level administrative support to the assistant dean and office staff. You will manage communications, travel logistics, and policy workflows while coordinating across campus teams to advance special projects.

The role requires proactive organization, strong written and verbal communication, and experience with data systems and event planning.

Qualifikationen

• Bachelor's degree plus two years of administrative or related experience.
• High school diploma/GED plus six years of administrative experience, where specified.
• A combination of education and related experience may be accepted.

Aufgaben

• Serve as liaison to the assistant dean for communications and front office support.
• Oversee travel arrangements and processing for travel expenses.
• Develop, administer, and advise on policies, processes, and workflows.
• Coordinate across departments and campuses on special projects.
• Manage daily activities, schedules, meeting spaces, and minutes.
• Coordinate college-wide events and emergency preparedness activities.
• Use systems to support data management and reporting (e.g., Banner, Salesforce).
• Recruit, interview, hire, and train departmental staff; supervise student assistants.

Kenntnisse

Time management

Organizational skills

Oral communication

Written communication

Supervisory skills

Office software

Computer literacy

Event/program planning

Ausbildung

Bachelor's degree

High school diploma/GED

Tools

Word processing

Spreadsheets

Databases

Email/Office communications

Jobbeschreibung

Administrative Specialist II

Online Instruction

Perimeter College, Newton Campus

Georgia State University

Introduction

For more than 60 years, Perimeter College has been a gateway to higher education for the Atlanta region and beyond. On five campuses and online, students take advantage of our support and small classes to build a solid academic foundation that enables them to reach their goals. Perimeter College-Georgia State University is dedicated to providing high-quality, accessible, and affordable education through learner-centered and innovative educational approaches that prepare students for professional careers and lifelong learning. We strive to create an environment that fosters collaboration, innovation, and academic excellence.

The Online Instruction Department is seeking dedicated and experienced Administrative Specialist II

What makes Perimeter College a great place?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunities and mentorship
• A rapidly growing center within an academic setting

Here is what you will do

The essential duties and responsibilities of the Administrative Specialist II are the following:

• Serve as a liaison to the assistant dean on all communications and correspondence with various colleges, offices and departments and first point of contact for the assistant dean's front office functions. Provide administrative support to the Assistant Dean's office and associated functional team, including but not limited to drafting memos, emails, presentations, reports, newsletter, answering the telephone, providing referral and navigation assistance to various university offices, copying, filing, retrieving information, preparing agendas, records minutes, accreditation support, drop-off point for packages, maintaining contact list, print fund, and swipe card access requests and other administrative duties as designated by the assistant/associate dean/director.
• Oversee travel arrangements and payment processing for travel expenses (e.g., travel/room/meal reservations and accommodations on behalf of the assistant/associate dean/director, as well as group travel arrangements for faculty and student groups when directly related to the office's mission).
• Support assistant dean with developing, administering, and advising on policies, processes (e.g., workflows) and procedures. Research and gather material information related to the management of special projects as assigned. Coordinate across multiple departments or campuses to manage special projects and resolve issues for faculty, staff, alumni, students, or external entities that require the assistant/associate dean/director's attention.
• Manage and coordinate daily activities and administrative affairs (e.g., schedules, meeting space, meeting minutes, reports, office supplies) on behalf of the office.
• Manage and coordinate college-wide or campus-wide activities, functions, or special events on behalf of the college and related to the office's mission. Assist with emergency coordination for the office and occasionally participate in emergency preparedness meetings and activities and campus planning as directed by the Dean's Office. Schedule and reserve meeting rooms, audiovisual equipment and other communications media for all office staff. Coordinate college-wide space reservations with PC Facilities.
• Leverage technology/systems to support data management for various university processes (e.g., Interfolio, Argos, DegreeWorks, iPort, BANNER, Salesforce) or functional responsibilities of the assistant/associate dean's office. Assist with support of the department/office website (e.g., collecting information/content, reviewing pages) and reporting updates and corrections to PR MARCOM.
• Recruit, interview, hire, and/or train departmental or peer administrative staff.
• Supervise departmental student assistants (e.g., managing office schedules, assigning routine clerical tasks, errands, onboarding and time approvals).

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications

Minimum Requirements

• Bachelor's degree plus two years of administrative or related experience.
• High school diploma/GED plus six years of administrative experience, where specified.
• A combination of education and related experience may be accepted.

Preferred Hiring Qualifications

• Knowledge of computer equipment, word processing, spreadsheets, databases, software, office policies and procedures, Business English, spelling, grammar, and event/program planning. Strong time management, organizational, oral, interpersonal, and written communication skills. Ability to supervise others.

College/Business Unit: Perimeter College

Department: Online Instruction

Location: Newton Campus

Shift: 8:30am - 5:15pm

Salary: $43,100 - $51,800

Pay Grade: 16

FLSA Status: Exempt

Georgia State University Values: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity: Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status.

Background Check: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.