Administrative Specialist II: Payroll, Recruitment & Records

pimacounty; Tucson (AZ); On-site; USD 50,000 - 67,000; Full time

Job summary

Pima County Public Library is seeking an Administrative Specialist II to join our team and support department personnel functions across 27 library locations. The role involves recruitment, payroll, employee records, and personnel processes while collaborating with employees and supervisors.

The position requires organization, detail-orientation, customer focus, and willingness to travel between library sites during the workday.

Qualifications

• Associate's Degree in Public Administration and one year of professional experience in public or business administration are required/noted in the minimum qualifications.
• One year with Pima County as an Administrative Specialist I or closely related professional administrative classification is required.
• Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume or write 'see resume' on your application.
• Preferred qualifications include experience coordinating personnel projects, payroll/timekeeping/benefits in a public-sector or large organization, recruitment support, and handling confidential inquiries.

Responsibilities

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County.
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance.
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations.
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit.
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures.
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy.
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing.
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment.
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Education

Associate's Degree in Public Administration

One year of professional experience in public or business administration

Job description

Pima County Public Library is seeking an Administrative Specialist II to join our team and support department personnel functions across 27 library locations. The role involves recruitment, payroll, employee records, and personnel processes while collaborating with employees and supervisors.

The position requires organization, detail-orientation, customer focus, and willingness to travel between library sites during the workday.