Administrative Specialist II - Joel D. Valdez Main Library

pimacounty; Tucson (AZ); On-site; USD 50,000 - 67,000; Full time

Job summary

Pima County Public Library is seeking an Administrative Specialist II to join our team and support department personnel functions across 27 library locations. The role involves recruitment, payroll, employee records, and personnel processes while collaborating with employees and supervisors.

The position requires organization, detail-orientation, customer focus, and willingness to travel between library sites during the workday.

Qualifications

• Associate's Degree in Public Administration and one year of professional experience in public or business administration are required/noted in the minimum qualifications.
• One year with Pima County as an Administrative Specialist I or closely related professional administrative classification is required.
• Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume or write 'see resume' on your application.
• Preferred qualifications include experience coordinating personnel projects, payroll/timekeeping/benefits in a public-sector or large organization, recruitment support, and handling confidential inquiries.

Responsibilities

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County.
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance.
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations.
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit.
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures.
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy.
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing.
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment.
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Education

Associate's Degree in Public Administration

One year of professional experience in public or business administration

Job description

Job Description Summary

Department - County Free Library Job Description

OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY

Job Type: Classified

Job Classification: 5671 - Administrative Specialist II

Salary Grade: 8

Pay Range

Hiring Range: $49,878 - $58,635 Annually

Pay Range: $49,878 - $67,371 Annually

Range Explanation

Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Pay Range is the entire compensation range for the position.

Join the Pima County Public Library Personnel Team!

Pima County Public Library is seeking an Administrative Specialist II to join our team to support department personnel functions throughout the department. This position provides specialized support in areas such as recruitment, payroll, employee records, and personnel processes while working closely with employees and supervisors across our 27 library locations.

If you are organized, detail-oriented, customer-focused, and enjoy supporting people and improving processes, we encourage you to apply.

This position requires the ability to report to, and travel between, assigned library locations during the workday within a reasonable timeframe.

Essential Functions

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County;
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications

• Associate's Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.)
• One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications

• Minimum one (1) year experience coordinating multiple personnel projects or assignments, including prioritizing competing tasks, tracking deadlines, and ensuring accuracy.
• Minimum one (1) year experience working with payroll, timekeeping, benefits, all types of leave and/or employee data in a public-sector or large organizational environment.
• Minimum one (1) year experience supporting recruitment and selection processes, including job postings, interview coordination, applicant communication, and pre-employment activities.
• Minimum one (1) year experience providing customer service and responses to employees and/or supervisors regarding confidential inquiries.

Selection Proce dure

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be asses