Financial Admin Specialist I — Library Systems

Socket.dev; Tucson (AZ); On-site; USD 62,352,000 - 84,129,000; Full time

Job summary

Pima County Public Library is seeking an Administrative Specialist I to support financial functions, invoices, purchasing, and record-keeping across 27 library locations. The role requires detail orientation and comfort with numbers and data entry.

The position includes regular reporting, budget monitoring, and interdepartmental collaboration, with travel between library sites as needed. Pre-employment screening and background checks apply.

Qualifications

• Associate’s Degree from an accredited college or university in public administration, business administration, management, or related field; substitution allowed with relevant experience.
• One year with Pima County as Administrative Assistant III or similar role may count toward qualifications.

Responsibilities

• Coordinate unit activity with other departments and external agencies.
• Respond to inquiries and provide information or resolve problems per rules and policies.
• Represent unit on committees and coordinate staff activities.
• Schedule and organize calendars and meetings.
• Assist with accounting documents and financial processes.

Skills

Work ethic

Customer service

Data entry

Communication

Analytical thinking

Education

Associate’s Degree in public/ business administration or related field

One year administrative experience substitute education

Tools

Workday Finance

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Job description

Pima County Public Library is seeking an Administrative Specialist I to support financial functions, invoices, purchasing, and record-keeping across 27 library locations. The role requires detail orientation and comfort with numbers and data entry.

The position includes regular reporting, budget monitoring, and interdepartmental collaboration, with travel between library sites as needed. Pre-employment screening and background checks apply.