Financial & Administrative Specialist I

Pima Sheriff; Tucson (AZ); Hybrid; USD 30,000 - 40,000; Full time

Job summary

Pima County Public Library is seeking an Administrative Specialist I to provide essential financial and administrative support across the department.

The role includes processing invoices, assisting with purchasing, maintaining financial records, tracking expenditures, data entry, and supporting daily operations for 27 library locations. The ideal candidate is organized, detail-oriented, and comfortable with numbers and public service.

Qualifications

• Associate’s degree in public administration, business administration, management, or closely related field.
• Substitution: relevant experience/education may be considered.
• One year with Pima County as Administrative Assistant III or closely-related administrative classification.

Responsibilities

• Coordinate unit activity with other departments and agencies; act as internal coordinator for support activities such as personnel, purchasing, payroll, or program functions.
• Respond to public and staff inquiries and resolve problems per rules and policies.
• Coordinate and monitor calendars, meetings, and correspondence; prepare routine reports and documents.
• Prepare and process accounting documents such as requisitions, purchase orders, claims and transfers.
• Input data into databases and produce reports; manage intergovernmental agreements and contracts.

Skills

Workday Finance

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Customer service

Cash handling

Public-sector experience

Education

Associate’s Degree in Public Administration/Business Admin/Management

One year with Pima County as Administrative Assistant III

Job description

Pima County Public Library is seeking an Administrative Specialist I to provide essential financial and administrative support across the department.

The role includes processing invoices, assisting with purchasing, maintaining financial records, tracking expenditures, data entry, and supporting daily operations for 27 library locations. The ideal candidate is organized, detail-oriented, and comfortable with numbers and public service.