Administrative Specialist II: Executive Support & Projects

pimacounty; Tucson (AZ); On-site; USD 50,000 - 67,000; Full time

Job summary

Pima County Conservation Lands & Resources is seeking an Administrative Specialist II to provide professional administrative support to the department. You will process payments and invoices, manage record retention, coordinate correspondence, and assist the Director and Executive Leadership Team in maintaining efficient workflows.

The successful candidate will schedule meetings, prepare minutes, respond to public inquiries, and coordinate special projects as assigned, helping ensure smooth

Qualifications

• Associate's degree in public administration, business administration, management, or related field and one year of professional experience.
• OR: One year with Pima County as Administrative Specialist I or related classification.
• Relevant experience/education may be substituted.

Responsibilities

• Provides complex administrative services within a department or program.
• Negotiates and establishes intergovernmental agreements, contracts, and monitors compliance.
• Prepares work unit budgets and analyzes expenditures.
• Maintains records, compiles reports, and supports management with issue reporting.
• Coordinates correspondence, responds to public inquiries, and prepares minutes.
• Develops, maintains and manages databases and reporting tools.

Education

Associate's degree in Public Administration / Business Administration / Management

Tools

Microsoft Office Suite

Excel

Word

Teams

Job description

Pima County Conservation Lands & Resources is seeking an Administrative Specialist II to provide professional administrative support to the department. You will process payments and invoices, manage record retention, coordinate correspondence, and assist the Director and Executive Leadership Team in maintaining efficient workflows.

The successful candidate will schedule meetings, prepare minutes, respond to public inquiries, and coordinate special projects as assigned, helping ensure smooth