Administrative Specialist II - County Attorney

Pima County; Tucson (AZ); On-site; USD 49,878 - 67,371; Full time

Benefits offered by this job

Health insurance

Retirement plans

Flexible work schedules

Wellness programs

Job summary

The County of Pima is seeking an Administrative Specialist II to join the Administration/Finance team. This role provides complex administrative, financial, and operational support, including budgeting, records management, project support, and coordinating facility-related tasks.

Minimum qualifications include an Associate's Degree in public administration or related field and one year of professional experience. Preferred: experience with budget/finance and contracts.

Qualifications

• Associate's Degree and one year of professional experience in public or business administration.
• Or one year with Pima County as Administrative Specialist I or closely related classification.
• Qualifying education and experience must be clearly documented in the application.

Responsibilities

• Provides complex administrative, financial, and operational support to the County Attorney's Office.
• Prepares work unit budgets, oversees expenditures, and performs cost analyses.
• Develops, maintains, and manages databases and reports; coordinates contracts and IGAs.
• Represents the unit at meetings and ensures compliance with applicable statutes and policies.

Skills

Budgeting

Purchasing

Contracts & Grants

Financial software

Education

Associate's Degree in Public Administration / Business Administration / Management

Job description

Job Summary

Job Description Summary Department - County Attorney
Job Type: Classified
Job Classification: 5671 - Administrative Specialist II
Salary Grade: 8
Pay Range Hiring Range: $49,878 - $58,635 Annually
Pay Range: $49,878 - $67,371 Annually

The Pima County Attorney's Office is seeking an Administrative Specialist II to join our Administration/Finance team. This position provides complex administrative, financial, and operational support to the County Attorney's Office. Responsibilities include coordinating administrative processes, assisting with budget and accounting functions, maintaining records and reports, supporting departmental projects, and helping coordinate facility‑related requests and building maintenance activities. The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities while providing excellent customer service.

Responsibilities

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County.
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance.
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations.
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit.
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures.
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy.
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing.
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment.
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications

• Associate's Degree from an accredited college or university in public administration, business administration, management, or a closely related field, AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR one year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
• Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application.

Preferred Qualifications

• Minimum two (2) years experience working with budget and finance.
• Minimum two (2) years experience working with purchasing.
• Minimum two (2) years experience working with contracts and grant award agreements.
• Minimum two (2) years experience working with financial software applications.

Licenses and Certificates

• Valid driver license required at time of application.
• Valid AZ driver license required at time of appointment.
• The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review.

Special Notice Items

The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. All positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. This position will require a post-job offer physical and/or drug screen.

Physical/Sensory Requirements

• Action Activity – bending, climbing, kneeling, reaching, squatting and stooping.
• Motion Activity – grasping.
• Hearing Activity – in noisy areas, on radio, behind themselves, and alarms.
• Speaking Activity – in person, on the phone, on a radio, and on a cell.
• Vision – may be required to operate a motor vehicle, distinguish colors, have depth perception and peripheral vision.
• Frequently required to lift, push or pull objects weighing up to 50 pounds.

Working Conditions

Working conditions will be determined by the position.

Benefits

• Competitive salaries, generous health insurance coverage, and retirement plans.
• Flexible work schedules, generous family leave policy and wellness programs.

EEO Information

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.