Administrative Specialist II - Conservation Lands & Resources

pimacounty; Tucson (AZ); On-site; USD 50,000 - 67,000; Full time

Job summary

Pima County Conservation Lands & Resources is seeking an Administrative Specialist II to provide professional administrative support to the department. You will process payments and invoices, manage record retention, coordinate correspondence, and assist the Director and Executive Leadership Team in maintaining efficient workflows.

The successful candidate will schedule meetings, prepare minutes, respond to public inquiries, and coordinate special projects as assigned, helping ensure smooth

Qualifications

• Associate's degree in public administration, business administration, management, or related field and one year of professional experience.
• OR: One year with Pima County as Administrative Specialist I or related classification.
• Relevant experience/education may be substituted.

Responsibilities

• Provides complex administrative services within a department or program.
• Negotiates and establishes intergovernmental agreements, contracts, and monitors compliance.
• Prepares work unit budgets and analyzes expenditures.
• Maintains records, compiles reports, and supports management with issue reporting.
• Coordinates correspondence, responds to public inquiries, and prepares minutes.
• Develops, maintains and manages databases and reporting tools.

Education

Associate's degree in Public Administration / Business Administration / Management

Tools

Microsoft Office Suite

Excel

Word

Teams

Job description

Job Description Summary

Department - Conservation Lands & Resources Job Description

Job Type: Classified

Job Classification: 5671 - Administrative Specialist II

Salary Grade: 8

Pay Range

• Hiring Range: $49,878 - $58,635 Annually
• Pay Range: $49,878 - $67,371 Annually

Range Explanation:

Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Pay Range is the entire compensation range for the position.

Pima County Conservation Lands & Resources

is seeking an Administrative Specialist II to provide professional administrative support to the Department. In this role, you will collaborate with staff to ensure the efficient implementation of programs and projects and assist the Director and Executive Leadership Team in maintaining efficient workflows and effective communication. The successful candidate will process payments and invoices; manage record retention needs; coordinate correspondence, including emails, memos, and letters; respond to public inquiries; maintain tracking tools and processes; guide staff and managers through procedures; schedule meetings and prepare minutes; and perform other duties as assigned. Additionally, the Administrative Specialist II may require independently completing or coordinating special projects.

Essential Functions:

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County;
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications:

• Associate's degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration.
• (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.

Preferred Qualifications :

• Minimum three (3) years experience in administrative support and project coordination, preferably within government, public service, or community-based programs.
• Minimum three (3) years experience in Microsoft Office Suite (Excel, Word, and Teams).
• Minimum three (3) years experience in reception desk and/or office management, event planning, and customer service.
• Minimum one (1) year experience providing administrative support for an executive level office or leader.
• Experience with/knowledge of drafting clear, professional correspondence, reports, and policy documents for internal use and executive leadership.
• Experience managing multiple priorities, maintaining accurate records, and supporting strategic planning efforts with minimal supervision.
• Selec