Administrative Specialist I: Office & Records Coordinator

University of Idaho; Moscow (ID); Sur place; USD 22 000 - 32 000; Plein temps

Résumé du poste

University of Idaho in Moscow, Idaho is seeking an Administrative Specialist I to support department operations, manage records, calendars, and communications. The role serves as a first point of contact, ensuring accurate information flow with confidentiality.

Responsibilities include proofreading, mail handling, inventory tracking, and supply orders, with opportunities to engage with faculty, staff, and students in a university office setting.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree in related field OR combination of related education and full-time, working experience to total two years.
• Attention to detail, writing, editing, and communication skills as shown in application materials.
• Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership.
• Managing projects independently, learning new skills quickly, and showing initiative without close supervision.
• Analyzing data to make informed decisions, provide recommendations, and solve problems creatively.
• Proficient in Microsoft Office, Adobe Acrobat, and photo editing tools like Photoshop.
• Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner.
• Experience working with faculty, staff, and students in a university office setting.

Responsabilités

• Manage records and documents.
• Provide general administrative support such as proofreading and mail handling; may handle cash.
• Greet visitors, callers and email inquiries, determine nature and direct them to destinations/individuals.
• Other duties as assigned.

Connaissances

Task organization

Team collaboration

Computer literacy

Formation

High School Diploma or equivalent

Bachelor’s degree or equivalent experience

Outils

Microsoft Office

Adobe Acrobat

Photo editing tools

Description du poste

University of Idaho in Moscow, Idaho is seeking an Administrative Specialist I to support department operations, manage records, calendars, and communications. The role serves as a first point of contact, ensuring accurate information flow with confidentiality.

Responsibilities include proofreading, mail handling, inventory tracking, and supply orders, with opportunities to engage with faculty, staff, and students in a university office setting.