Administrative Specialist I

University of Idaho Careers; Moscow (ID); Vor Ort; USD 22.000 - 32.000; Vollzeit

Zusammenfassung

University of Idaho in Moscow, Idaho is seeking an Administrative Specialist I to support department operations, manage records, calendars, and communications. The role serves as a first point of contact, ensuring accurate information flow with confidentiality.

Responsibilities include proofreading, mail handling, inventory tracking, and supply orders, with opportunities to engage with faculty, staff, and students in a university office setting.

Qualifikationen

• High school diploma or equivalent required.
• Bachelor’s degree in related field OR combination of related education and full-time, working experience to total two years.
• Attention to detail, writing, editing, and communication skills as shown in application materials.
• Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership.
• Managing projects independently, learning new skills quickly, and showing initiative without close supervision.
• Analyzing data to make informed decisions, provide recommendations, and solve problems creatively.
• Proficient in Microsoft Office, Adobe Acrobat, and photo editing tools like Photoshop.
• Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner.
• Experience working with faculty, staff, and students in a university office setting.

Aufgaben

• Manage records and documents.
• Provide general administrative support such as proofreading and mail handling; may handle cash.
• Greet visitors, callers and email inquiries, determine nature and direct them to destinations/individuals.
• Other duties as assigned.

Kenntnisse

Task organization

Team collaboration

Computer literacy

Ausbildung

High School Diploma or equivalent

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

Photo editing tools

Jobbeschreibung

Appointment Information

Working Title:Administrative Specialist I

Division/College:3977-VPDL Vice Provost for Digital Learn

Department:901-VPDL Vice Provost for Digital Learn

Location:Moscow

FTE:1

Advertising Pay Range:$19.50 or higher depending on education and experience

Is this position contingent on work and/or funding:True

FLSA Status:Classified

Type of Appointment: Full Fiscal Year

Position Overview:

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:

• Manage records and documents
• Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
• Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
• Other duties as assigned

Required Experience:

• Organizing tasks to meet deadlines
• Participating in teams to accomplish shared goals
• Using computer software and applications for word processing, email, and internet searches

Required Education:

• High School Diploma or equivalent

Required Other:

none

Additional Preferred:

• Bachelor’s degree in related field OR combination of related education and full-time, working experience to total two years
• Attention to detail, writing, editing, and communication skills as shown in application materials
• Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership
• Managing projects independently, learning new skills, quickly, and showing initiative without needing close supervision
• Analyzing data to make informed decisions, provide recommendations, and solve problems creatively
• Proficient in Microsoft Office, Adobe Acrobat, and photo editing tools like Photoshop
• Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner
• Experience working with faculty, staff, and students in a university office setting

Physical Requirements and Working Conditions:

Ability to sit/stand at a desk for extended periods

Posting Information

Open Until Filled:True

Visa Sponsorship:No

Degree Requirement Timeline:N/A - no degree required