Administrative Specialist I: Front Desk & Records

University of Idaho; Moscow (ID); On-site; USD 22,000 - 32,000; Full time

Job summary

The University of Idaho in Moscow, ID seeks an Administrative Specialist I to support daily office operations, manage records, calendars, and correspondence, and serve as a first point of contact for the department.

The role requires a high school diploma or equivalent, strong organizational and communication skills, and proficiency with Microsoft Office. Experience handling confidential information in a university setting is preferred.

Qualifications

• High School Diploma or equivalent required.
• Bachelor's degree in related field or combination of related education and experience preferred.
• Proficiency with Microsoft Office, Adobe Acrobat, and basic photo editing tools is advantageous.
• Strong written and verbal communication and attention to detail are essential.

Responsibilities

• Assist with administrative tasks including correspondence, records maintenance, calendars, and inventory.
• Greet visitors and respond to inquiries, directing them appropriately while maintaining confidentiality.
• Provide general administrative support and may handle mail and cash handling tasks.
• Support departmental operations and special projects as assigned.

Skills

Task organization

Team collaboration

Computer literacy

Documentation/proofreading

Communication

Education

High School Diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Office

Adobe Acrobat

Photo editing tools (Photoshop)

Job description

The University of Idaho in Moscow, ID seeks an Administrative Specialist I to support daily office operations, manage records, calendars, and correspondence, and serve as a first point of contact for the department.

The role requires a high school diploma or equivalent, strong organizational and communication skills, and proficiency with Microsoft Office. Experience handling confidential information in a university setting is preferred.