Administrative Specialist I

University of Idaho; Moscow (ID); On-site; USD 22,000 - 32,000; Full time

Job summary

The University of Idaho in Moscow, ID seeks an Administrative Specialist I to support daily office operations, manage records, calendars, and correspondence, and serve as a first point of contact for the department.

The role requires a high school diploma or equivalent, strong organizational and communication skills, and proficiency with Microsoft Office. Experience handling confidential information in a university setting is preferred.

Qualifications

• High School Diploma or equivalent required.
• Bachelor's degree in related field or combination of related education and experience preferred.
• Proficiency with Microsoft Office, Adobe Acrobat, and basic photo editing tools is advantageous.
• Strong written and verbal communication and attention to detail are essential.

Responsibilities

• Assist with administrative tasks including correspondence, records maintenance, calendars, and inventory.
• Greet visitors and respond to inquiries, directing them appropriately while maintaining confidentiality.
• Provide general administrative support and may handle mail and cash handling tasks.
• Support departmental operations and special projects as assigned.

Skills

Task organization

Team collaboration

Computer literacy

Documentation/proofreading

Communication

Education

High School Diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Office

Adobe Acrobat

Photo editing tools (Photoshop)

Job description

Appointment Information

Administrative Specialist I

University of Idaho

Working Title: Administrative Specialist I

Division/College: 3977-VPDL Vice Provost for Digital Learn

Department: 901-VPDL Vice Provost for Digital Learn

Location: Moscow

FTE: 1

Advertising Pay Range: $19.50 or higher depending on education and experience

Is this position contingent on work and/or funding: True

FLSA Status: Classified

Type of Appointment: Full Fiscal Year

Position Overview

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties May Include

• Manage records and documents
• Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
• Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
• Other duties as assigned

Required Experience

• Organizing tasks to meet deadlines
• Participating in teams to accomplish shared goals
• Using computer software and applications for word processing, email, and internet searches

Required Education

• High School Diploma or equivalent

Required Other

none

Additional Preferred

• Bachelor's degree in related field OR combination of related education and full-time, working experience to total two years
• Attention to detail, writing, editing, and communication skills as shown in application materials
• Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership
• Managing projects independently, learning new skills, quickly, and showing initiative without needing close supervision
• Analyzing data to make informed decisions, provide recommendations, and solve problems creatively
• Proficient in Microsoft Office, Adobe Acrobat, and photo editing tools like Photoshop
• Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner
• Experience working with faculty, staff, and students in a university office setting

Physical Requirements And Working Conditions

Ability to sit/stand at a desk for extended periods

Posting Information

Open Until Filled: True

Visa Sponsorship: No

Degree Requirement Timeline: N/A - no degree required