Administrative Specialist I

MaineHealth; Portland (ME); On-site; USD 28,000 - 35,000; Part time

Job summary

MaineHealth seeks an Administrative Specialist I to coordinate the daily activities of the department and administrative operations. The role includes preparing correspondence, reports, and other documents, making travel arrangements, and managing calendars with close collaboration with management staff.

Two years of administrative support experience are preferred, and proficiency in Microsoft Office is required.

Qualifications

• High School diploma or GED preferred.
• Two years of experience in an administrative support role preferred.
• Proficient Microsoft Office skills.

Responsibilities

• Coordinate daily activities of the assigned department and administrative operations.
• Prepare correspondence, reports, and other documents.
• Make travel arrangements.
• Manage schedules and calendars; perform other similar activities.

Skills

Microsoft Office

Education

High School diploma or GED

Job description

Description

Clerical/Administrative Support
Req #: 94440

Summary:
The Administrative Specialist I role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely with management staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, and performs other similar activities.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: High School diploma or GED preferred.
2. License/Certifications: N/A
3. Experience: Two years of experience in an administrative support role preferred.
4. Additional Skills/Requirements Required: Proficient Microsoft Office skills.
5. Additional Skills/Requirements Preferred: N/A

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources-so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $20.68to $25.10 per hour.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

If you have questions about this role, please contact [e-mail]

Notice Regarding Maine Employer Surveillance Statute:

Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.