Administrative Specialist I

cityofconroe; Conroe (TX); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

medical

dental

vision and life insurance

retirement plan

employee assistance program

paid time off

free membership at the City's pool and

recreation center facilities

Job summary

The City of Conroe is seeking an Administrative Specialist I to provide routine clerical and front desk support to the Engineering/Capital Infrastructure team and the Assistant Senior City Engineer. Duties include word processing, data entry, filing, answering phones, greeting visitors, and scheduling meetings.

The role requires a high school diploma and at least 6 months of related experience; the ability to learn new software, work independently, and communicate effectively with staff and

Qualifications

• High school diploma or equivalent.
• 6 months of related experience.
• Knowledge of office practices and procedures.
• Ability to learn new computer software.
• Ability to work independently with minimal supervision.
• Ability to communicate effectively with staff and management.

Responsibilities

• Provide routine clerical/administrative support at the front desk.
• Word processing, data entry, copying, filing.
• Answer phones and greet visitors, provide basic information.
• Schedule meetings and coordinate with teams.
• Maintain files and records; assist with administrative tasks.
• Operate standard office equipment and software.

Skills

Microsoft Office

Data entry

Scheduling

Phone etiquette

Education

High school diploma

Tools

Microsoft Teams

Office suite

Job description

THIS POSITION WILL BE ASSIGNED TO THE ENGINEERING DEPARTMENT

JOB SUMMARY

The Administrative Specialist I provides routine clerical/administrative support to the front desk, platting/development or Capital Infrastructure team, and Assistant Senior City Engineer, which may include word processing, data entry, copying, filing, answering phones, greeting visitors, providing basic information, and/or scheduling meetings.

QUALIFICATIONS

Education and Experience

High school diploma or equivalent and 6 months of related experience.

Knowledge, Skills and Abilities

• Knowledge of office practices and procedures.
• Knowledge of grammar, spelling, and alphanumeric sequencing.
• Knowledge of postal regulations.
• Knowledge of Microsoft Office and Teams.
• Ability to create and maintain files and records.
• Ability to learn new computer software.
• Ability to work independently with minimal supervision.
• Ability to interface effectively with other office personnel working in a team environment.
• Ability to add, subtract, multiply, and divide.
• Ability to use functional reasoning and apply rational judgment in performing diversified work activities.
• Ability to exercise judgment in situations involving a variety of generally pre-defined duties which may be subject to frequent change.
• Ability to follow both oral and written directions.
• Ability to operate commonly used manual and automated office equipment.
• Ability to effectively communicate with department heads and other city employees.

PHYSICAL DEMANDS

The work is sedentary and requires the ability to exert up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required: hearing, kneeling, reaching, speaking, standing, talking, and walking.

BENEFITS

• medical
• dental
• vision and life insurance
• retirement plan
• employee assistance program
• paid time off
• free membership at the City's pool and recreation center facilities

Starting salary for this position is $18.29 hourly.

The City of Conroe is an Equal Opportunity Employer

Must pass background check and pre-employment substance abuse screening as a condition of employment. A motor vehicle record check and job-related doctor's physical exam may also be required. Safety-sensitive positions remain subject to random drug and alcohol testing after hire.