Administrative Specialist: Hybrid Remote Faculty Support

Penn State University; United States; Hybrid; USD 45,000 - 65,000; Full time

Job summary

Penn State University seeks an Administrative Assistant - Senior Support in the Biology Department to assist faculty with promotions, tenure processes, and related data tasks. The role includes training in Activity Insight, data entry, and collection of reports, with additional duties across sabbatical reviews, AC-40, and Non-Tenure promotions.

The position operates on a hybrid remote/onsite schedule after training, offering administrative support across committees and managing inquiries on the

Qualifications

• Associate degree or equivalent with 4+ years relevant experience.
• Experience supporting faculty with Promotion and Tenure processes.
• Strong communication, organization, and customer service skills.
• Ability to work independently and in a team.

Responsibilities

• Assist faculty with Promotion and Tenure process and deadlines.
• Assist with Activity Insight training and data entry.
• Collect Faculty Activity Reports and Sabbatical requests.
• Support AC-40 reviews and Non-Tenure promotions.
• Monitor grant balances and end dates; post/hire part-time non-academic staff.
• Provide admin support to Awards and Mentoring Committee and other committees.
• Respond to main departmental phone line and follow up as needed.

Skills

Investigative skills

Communication

Organization

Customer service

Independent work

Multitasking

Team player

Attention to detail

Education

Associate degree

Tools

Microsoft Office Suite

Job description

Penn State University seeks an Administrative Assistant - Senior Support in the Biology Department to assist faculty with promotions, tenure processes, and related data tasks. The role includes training in Activity Insight, data entry, and collection of reports, with additional duties across sabbatical reviews, AC-40, and Non-Tenure promotions.

The position operates on a hybrid remote/onsite schedule after training, offering administrative support across committees and managing inquiries on the