Undergraduate Administrative Assistant - Biology

Penn State University; University Park (IL); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Comprehensive benefits

Job summary

The Pennsylvania State University is seeking an Administrative Assistant – Intermediate Support in the Biology Department to assist the undergraduate education team, faculty teaching in undergraduate courses, and the Associate Head of Undergraduate Education.

Responsibilities include data coordination from assessments, exam scheduling, LionPATH tasks, advising support, and improving processes with Excel and related tools. A proactive, collaborative approach is essential.

Qualifications

• GED or HS with at least 2 years of relevant experience.
• Experience with Penn State LionPATH is preferred.

Responsibilities

• Support accessibility efforts in courses and act as timekeeper for students.
• Schedule exam make-ups and assist with scheduling classes, rooms, and meetings.
• Coordinate, collect, and summarize data from assessments and surveys.
• Assist advising staff as needed.

Skills

Strong investigative skills

Excellent communication

Organization

Customer service

Teamwork

Initiative

Collegiality

Education

GED/HS + 2+ years relevant experience

Tools

Microsoft Excel

Penn State LionPATH

Power Automate

AI tools for processes

Job description

POSITION SPECIFICS

The Eberly College of Science Biology Department at The Pennsylvania State University is seeking qualified candidates for an Administrative Assistant – Intermediate Support position to support the undergraduate education team, faculty teaching in undergraduate courses, and the Associate Head of Undergraduate Education.

Responsibilities will include, but are not limited to the following:

• supporting faculty by helping accessibility efforts in courses, acting as timekeeper for students, and scheduling exam make-ups
• coordinating, collecting, and summarizing data from assessment surveys, research credit forms, LionPATH queries about students and courses, SEEQ teaching evaluations for lab teaching assistants and for P & T reviews for faculty, and learning assistant (LA) applications
• monitoring/summarizing data from UG budgets and collecting and organizing necessary documentation such as receipts, travel information, and related materials to submit to the appropriate financial hubs for processing
• assisting with scheduling classes, rooms, and meetings and enrolling students in classes using Penn State LionPATH
• supporting advising staff as needed

The ideal candidate should possess:

• Strong investigative skills with the ability to use creative thinking to improve existing and develop new duties and business processes.
• Excellent communication, organization, and customer service skills.
• Ability to work independently and in a team environment.
• Proficiency in Microsoft Office Suite, especially with using Excel. Preferred experience with Penn State's LionPATH system and preferred experience or openness to learning/using Microsoft Power Automate and AI- tools for supporting processes for large numbers of students.
• Positive, professional, and efficient work style.
• Initiative, collegiality, accuracy and promote a culture that is conducive to effective relationships among diverse team members.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; Relevant education accepted in lieu of experience Required Certifications:None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.

Salary Structure- Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.