Administrative Support Assistant - Intermediate (Chemistry Department)

Penn State University; State College (Centre County); Hybrid; USD 40,608 - 58,836; Full time

Benefits offered by this job

Tuition discount 75%

Health benefits

Retirement plan

Paid time off

Job summary

The Pennsylvania State University Department of Chemistry is seeking an Administrative Support Assistant - Intermediate to join its main administrative office in State College, PA. Duties include coordinating faculty search processes, meetings, and department events, and providing administrative support to the Department Head.

The role supports annual faculty recruiting, data collection for surveys, updating department web pages, and back-up coverage.

Qualifications

• GED or HS required.
• 2+ years of relevant experience required.

Responsibilities

• Coordinate faculty search and meetings, and organize department events (CNRF, REU, Bioinorganic Workshop).
• Provide administrative support to the Department Head and assist with faculty dossiers and award deadlines.
• Support annual faculty recruiting, circulate materials, arrange search committees, and prepare candidate itineraries.
• Maintain and update departmental web pages; provide back-up in the main office.

Education

General Equivalency Diploma (GED) or High School (HS)

Job description

POSITION SPECIFICS

The Pennsylvania State University Department of Chemistry is seeking to fill an Administrative Support Assistant - Intermediate in its main administrative office. Duties include the following: In addition to faculty search, faculty meetings, and other miscellaneous department events (holiday party, faculty award celebrations, etc.), this position serves as the event coordinator for the department’s Career Network and Recruitment Fair (CNRF) each fall, Research Experience for Undergraduates (REU) each summer, and Bioinorganic Workshop every other summer. Provide administrative support to the Department Head, to include maintaining their calendar, scheduling and providing administrative support during faculty meetings, working with department head to create yearly faculty committee assignments and to maintain faculty dossiers, prepare nomination packets, and track submission deadlines for faculty awards. Provide all administrative support for annual faculty recruiting, to include collecting and coordinating circulation of applicant materials, arranging search committee meetings, and composing full itinerary for each candidate. Coordinate collection of data for surveys (Midwest Chairs, ACS, etc.). Provide administrative support on special projects as assigned by Department Head, Administrative Coordinator, or Supervisor. Responsible for routinely monitoring/maintaining and updating departmental web pages to ensure the content is not out of date. Provide back-up support to others in the main administrative office.

This position offers a flexible work arrangement that combines remote and required on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience
• Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.

Salary Structure - Information on Penn State's salary structure

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

ORGANISATION VALUES

Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.