Undergraduate Administrative Assistant - Biology

The Pennsylvania State University; Pennsylvania; Hybrid; USD 41,000 - 59,000; Full time

Benefits offered by this job

Tuition discount 75%

Job summary

The Pennsylvania State University is seeking an Administrative Assistant – Intermediate Support to aid undergraduate biology education, support faculty, and assist with scheduling and data management. The role emphasizes accuracy, teamwork, and proactive process improvement within the Biology department.

The position requires strong organization, communication, and proficiency with Microsoft Office, including Excel, with preferred experience in LionPATH and Power Automate.

Qualifications

• GED or HS required or equivalent education with 2+ years of relevant experience.
• Excellent communication, organizational, and customer service skills.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Support faculty by helping accessibility efforts in courses, act as timekeeper for students, and schedule exam make-ups.
• Coordinate and summarize data from assessments, research credit forms, LionPATH queries, SEEQ evaluations, and LA applications.
• Monitor and summarize UG budgets; collect receipts, travel info, and related docs for financial hubs.

Skills

Microsoft Office

Excel

Communication

Organization

Customer service

Education

GED/HS equivalency

Tools

LionPATH

Power Automate

Job description

Undergraduate Administrative Assistant - Biology### Undergraduate Administrative Assistant - BiologyApply: Hybrid: Penn State University Park: Full time: Posted Today: REQ\\_0000083582# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.### **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**### **POSITION SPECIFICS**The Eberly College of Science Biology Department at The Pennsylvania State University is seeking qualified candidates for an **Administrative Assistant – Intermediate Support** position to support the undergraduate education team, faculty teaching in undergraduate courses, and the Associate Head of Undergraduate Education. Responsibilities will include, but are not limited to the following:* supporting faculty by helping accessibility efforts in courses, acting as timekeeper for students, and scheduling exam make-ups* coordinating, collecting, and summarizing data from assessment surveys, research credit forms, LionPATH queries about students and courses, SEEQ teaching evaluations for lab teaching assistants and for P & T reviews for faculty, and learning assistant (LA) applications* monitoring/summarizing data from UG budgets and collecting and organizing necessary documentation such as receipts, travel information, and related materials to submit to the appropriate financial hubs for processing* assisting with scheduling classes, rooms, and meetings and enrolling students in classes using Penn State LionPATH* supporting advising staff as needed The ideal candidate should possess:* Strong investigative skills with the ability to use creative thinking to improve existing and develop new duties and business processes.* Excellent communication, organization, and customer service skills.* Ability to work independently and in a team environment.* Proficiency in Microsoft Office Suite, especially with using Excel. Preferred experience with Penn State’s LionPATH system and preferred experience or openness to learning/using Microsoft Power Automate and AI- tools for supporting processes for large numbers of students.* Positive, professional, and efficient work style.* Initiative, collegiality, accuracy and promote a culture that is conducive to effective relationships among diverse team members. **MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS**General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; Relevant education accepted in lieu of experienceRequired Certifications:None### **BACKGROUND CHECKS/CLEARANCES**Employment with the University will require successful completion of background check(s) in accordance with University policies.### Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. **SALARY & BENEFITS**The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.