Faculty Affairs Admin Assistant (Hybrid/On-Site)

Penn State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Medical, dental, and vision coverage

Retirement plans

Paid time off

Job summary

Penn State University in University Park is hiring an Administrative Assistant to coordinate faculty affairs for the Department of Sociology and Criminology. The role supports recruitment, appointments, promotions, tenure, reviews, and related academic processes.

You will partner with faculty, departmental leadership, and university colleagues on essential initiatives. The position emphasizes policy guidance, dossier preparation, deadlines, and on-site collaboration, with a minimum of three days

Qualifications

• GED or HS diploma with 2+ years of relevant experience; equivalencies considered.
• Certifications: None required.
• Excellent organizational skills with timely task completion.
• Effective written and verbal communication; ability to work independently and in a team.
• Strong interpersonal skills; inclusive and respectful collaboration.

Responsibilities

• Coordinate faculty recruitment, promotion, and tenure processes; manage dossiers and deadlines.
• Advise on policy, procedures, and deadlines; arrange committee meetings and submissions.
• Create offer letters and process appointments and immigration applications; assist with forms and compliance.
• Monitor travel accounts and assist with financial paperwork for faculty.
• Manage sabbatical leave processes and coordinate visiting scholar planning and visa processes.
• Serve as liaison to the Office of Global Programs and support back-up coverage as needed.

Skills

Organizational skills

Communication (written)

Communication (verbal)

Interpersonal skills

Proactive mindset

Discretion with confidential documents

Education

GED or HS diploma

Job description

Penn State University in University Park is hiring an Administrative Assistant to coordinate faculty affairs for the Department of Sociology and Criminology. The role supports recruitment, appointments, promotions, tenure, reviews, and related academic processes.

You will partner with faculty, departmental leadership, and university colleagues on essential initiatives. The position emphasizes policy guidance, dossier preparation, deadlines, and on-site collaboration, with a minimum of three days