Senior Administrative Specialist, Geriatrics & Palliative

Gamma Phi Omega International; Ann Arbor (MI); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 Match on retirement savings

Job summary

Michigan Medicine is seeking an Administrative Specialist Senior to provide high-level executive, operational, and strategic administrative support to division leadership in Geriatric & Palliative Medicine. The role manages complex calendars, travel, and communications while handling confidential information with discretion in a dynamic academic medical setting.

The successful candidate will coordinate leadership committees, faculty meetings, and special initiatives, and will support faculty

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 7+ years of high-level administrative experience, preferably supporting senior executives.
• Demonstrated mastery in executive calendar management and complex travel coordination.
• Excellent written and verbal communication; proofreading and editing of executive materials.
• Experience formatting academic CVs/NIH biosketches and maintaining confidential personnel files.

Responsibilities

• Manage a complex calendar and resolve scheduling conflicts for the Division Chief and leadership.
• Coordinate domestic and international travel, lodging, registrations, and expense reconciliations.
• Provide high-level administrative support including proofreading, editing, and formatting manuscripts and executive materials.
• Draft division-wide communications from the Chief and manage confidential files with discretion.
• Support faculty affairs: recruitment processes, onboarding, and performance evaluations.

Skills

Executive calendar management

Travel coordination

Proofreading & editing

Communications (written & verbal)

Discretion & confidentiality

MS Office Suite

Dropbox & Zoom

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Dropbox

Zoom

Job description

Michigan Medicine is seeking an Administrative Specialist Senior to provide high-level executive, operational, and strategic administrative support to division leadership in Geriatric & Palliative Medicine. The role manages complex calendars, travel, and communications while handling confidential information with discretion in a dynamic academic medical setting.

The successful candidate will coordinate leadership committees, faculty meetings, and special initiatives, and will support faculty