Administrative Specialist — Front Desk & Exec Support (Anchorage)

HDR, Inc.; Anchorage (AK); On-site; USD 36,000 - 48,000; Part time

Job summary

HDR, Inc. is seeking an Administrative Specialist to support the Alaska office in Anchorage. The role focuses on administrative tasks and facilitating smooth office operations in a collaborative, employee-owned culture.

The successful candidate will handle front desk duties, scheduling, communications, and document preparation, while coordinating with the Area Operations Manager and other staff to meet deadlines and maintain a welcoming workplace.

Qualifications

• High School diploma or equivalent.
• 3+ years in administrative support.
• MS Office Suite including Word and Outlook.
• Excellent verbal and written communication skills.
• Professional, well-organized and able to handle multiple tasks in a fast-paced environment.
• Knowledge of A/E industry desired.

Responsibilities

• Staff the front entry desk and manage office visitors.
• Handle routine phone calls, mail and deliveries.
• Schedule appointments and process expense reports for executives.
• Coordinate meeting facilities and prepare materials for presentations.
• Update and manage the internal SharePoint site; assist with office actions and calendar items.
• Assist with inventory, vendor requests, and general clerical duties.

Skills

Administrative support

Communication skills

Time management

Detail oriented

Team collaboration

Education

High School diploma or equivalent

Tools

MS Office

Word

Outlook

Job description

HDR, Inc. is seeking an Administrative Specialist to support the Alaska office in Anchorage. The role focuses on administrative tasks and facilitating smooth office operations in a collaborative, employee-owned culture.

The successful candidate will handle front desk duties, scheduling, communications, and document preparation, while coordinating with the Area Operations Manager and other staff to meet deadlines and maintain a welcoming workplace.