Administrative Specialist - Employee-Owned, Anchorage

Fashion Institute of Design & Merchandising; Anchorage (AK); On-site; USD 40,000 - 55,000; Part time

Job summary

HDR is seeking an Administrative Specialist to support the Area Operations Manager and an Alaska staff of approximately 150 employees in our Anchorage office. The role includes staffing the front entry desk, managing office visitors, routine calls, mail, deliveries, scheduling, expense reports, coordinating meeting facilities, and preparing materials for presentations.

The ideal candidate will have 3+ years of administrative experience, strong MS Office skills (Word/Outlook), excellent

Qualifications

• High School diploma or equivalent.
• At least 3 years of administrative support experience.
• Proficient in MS Office (Word & Outlook).
• Excellent verbal and written communication skills.
• Professional, self-motivated, well-organized and detail-oriented with the ability to prioritize.
• Ability to meet deadlines in a fast-paced environment.
• Knowledge of A/E industry desired.
• Experience working in an office environment.
• Commitment to an active employee-owned culture.

Responsibilities

• Staff the front entry desk and manage visitors to the office.
• Handle routine phone calls, mail, and deliveries.
• Schedule appointments and process expense reports for executives.
• Coordinate meeting facilities and arrange presentations or reports.
• Update and manage the internal SharePoint site.
• Support the Area Operations Manager and cross-functional teams.
• Prioritize tasks and meet deadlines with a professional, organized approach.

Skills

Verbal & written communication

Meeting deadlines

Professional & organized

Office environment experience

Self-motivated

Education

High School diploma

Tools

MS Office

Word

Outlook

Job description

HDR is seeking an Administrative Specialist to support the Area Operations Manager and an Alaska staff of approximately 150 employees in our Anchorage office. The role includes staffing the front entry desk, managing office visitors, routine calls, mail, deliveries, scheduling, expense reports, coordinating meeting facilities, and preparing materials for presentations.

The ideal candidate will have 3+ years of administrative experience, strong MS Office skills (Word/Outlook), excellent