Alaska Area Administrative Specialist

hdr; Anchorage (AK); On-site; USD 52,000 - 76,000; Full time

Job summary

HDR is seeking an Administrative Specialist to support the Area Operations Manager and Alaska staff. The role is based in HDR's Anchorage, Alaska office and involves front desk coverage, visitor management, scheduling, expense reporting, and coordination of meetings and facilities.

The successful candidate will be organized, communicative, and adaptable, supporting internal teams such as Safety, Wellness, and Recognition, while contributing to employee experience initiatives.

Qualifications

• High School diploma or equivalent.
• 3 years of experience in administrative support.
• Proficient with MS Office including Word and Outlook.
• Excellent verbal and written communication skills.
• Professional, organized, detail-oriented with ability to multitask in a fast-paced environment.
• Knowledge of A/E industry is a plus.

Responsibilities

• Staff the front entry desk and manage office visitors.
• Handle routine phones, mail, and deliveries.
• Schedule appointments and process expense reports for executives.
• Coordinate and manage meeting facilities and arrangements.
• Prepare materials for presentations or reports.
• Route information requests and manage vendor and building maintenance requests.

Skills

MS Office Suite

Verbal communication

Written communication

Attention to detail

Deadline-oriented

Education

High School diploma

Tools

MS Word

Outlook

MS Office Suite

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

At HDR, our employee-owners shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next-generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

HDR is currently seeking an Administrative Specialist to support the Area Operations Manager, Leadership team, and an Alaska staff of approximately 150 employees.

Primary Responsibilities

The role is based in HDR's Anchorage, Alaska office and will report directly to the Alaska Area Operations Manager. Primary responsibilities include providing a variety of adminstrative functions including staffing the front entry desk; managing visitors to the office; routine phone calls, mail, and deliveries; scheduling appointments and processing expense reports for one or more executives; coordinating and managing meeting facilities and arrangements; composing and organizing materials for presentations or reports; addressing or routing information requests; managing vendor and building maintenance requests; inventory and management of office and kitchen supplies; managing and updating the internal SharePoint site; and other clerical or support duties.

This position requires an organized individual with strong communication skills and creativity. The position will support a variety of groups within the office and will interact with each employee as well as clients and other visitors, so a friendly and flexible attitude is a must. The successful candidate will work closely with the Area Operations Manager to advance initiatives related to the employee experience, will track internals budgets, and will support a variety of internal groups such as Safety, Wellness, and Recognition. The successful candidate will assist the Area Operations Manager in managing office actions items, calendar items, and task resolution.

The successful candidate should demonstrate experience with administrative support and the ability to meet deadlines. A professional, self-motivated, well-organized and detail-oriented individual with the flexibility and ability to prioritize and handle multiple tasks in an office environment is desired.

Preferred Qualifications

• Knowledge of A/E Industry

Required Qualifications

• High School diploma or equivalent
• A minimum of 3 years experience in administrative support
• Knowledge of MS Office Suite, including Word and Outlook
• Excellent verbal and written communication skills
• Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
• Ability to meet deadlines
• Knowledge of A/E industry desired
• Experience working in an office environment
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

At HDR, we are committed to the principles of employment equity.

We are an Affimative Action and Equal Opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.