Administrative Specialist - Anchorage Office Support

Fashion Institute of Design & Merchandising; Anchorage, Northern (AK, KY); Hybrid; USD 28,000 - 41,000; Part time

Job summary

HDR’s Anchorage office seeks an Administrative Specialist on a part‑time basis to support the Area Operations Manager and Alaska staff of about 150 employees. This role requires organizational skills, effective communication, and proactive multitasking in a fast-paced office environment.

Responsibilities include front desk coverage, scheduling, coordinating meetings, managing expenses, and maintaining SharePoint and office supplies.

Qualifications

• High School diploma or equivalent.
• A minimum of 3 years experience in administrative support.
• Knowledge of MS Office Suite, including Word and Outlook.
• Excellent verbal and written communication skills.
• Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment.
• Ability to meet deadlines.
• Knowledge of A/E industry desired.
• Experience working in an office environment.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Responsibilities

• Provide a variety of administrative functions including staffing the front entry desk; managing visitors to the office.
• Handle routine phone calls, mail, and deliveries; schedule appointments and process expense reports for one or more executives.
• Coordinate and manage meeting facilities and arrangements; compose and organize materials for presentations or reports.
• Address or route information requests; manage vendor and building maintenance requests.
• Inventory and management of office and kitchen supplies; manage and update the internal SharePoint site.
• Perform other clerical or support duties.

Skills

MS Office Suite

Verbal & written communication

Organizational skills

Office environment experience

Deadline-oriented

Multitasking

Team collaboration

Education

High School diploma or equivalent

Tools

MS Word

Outlook

Job description

HDR’s Anchorage office seeks an Administrative Specialist on a part‑time basis to support the Area Operations Manager and Alaska staff of about 150 employees. This role requires organizational skills, effective communication, and proactive multitasking in a fast-paced office environment.

Responsibilities include front desk coverage, scheduling, coordinating meetings, managing expenses, and maintaining SharePoint and office supplies.