Alaska Area Administrative Specialist

Fashion Institute of Design & Merchandising; Anchorage (AK); On-site; USD 40,000 - 55,000; Part time

Job summary

HDR is seeking an Administrative Specialist to support the Area Operations Manager and an Alaska staff of approximately 150 employees in our Anchorage office. The role includes staffing the front entry desk, managing office visitors, routine calls, mail, deliveries, scheduling, expense reports, coordinating meeting facilities, and preparing materials for presentations.

The ideal candidate will have 3+ years of administrative experience, strong MS Office skills (Word/Outlook), excellent

Qualifications

• High School diploma or equivalent.
• At least 3 years of administrative support experience.
• Proficient in MS Office (Word & Outlook).
• Excellent verbal and written communication skills.
• Professional, self-motivated, well-organized and detail-oriented with the ability to prioritize.
• Ability to meet deadlines in a fast-paced environment.
• Knowledge of A/E industry desired.
• Experience working in an office environment.
• Commitment to an active employee-owned culture.

Responsibilities

• Staff the front entry desk and manage visitors to the office.
• Handle routine phone calls, mail, and deliveries.
• Schedule appointments and process expense reports for executives.
• Coordinate meeting facilities and arrange presentations or reports.
• Update and manage the internal SharePoint site.
• Support the Area Operations Manager and cross-functional teams.
• Prioritize tasks and meet deadlines with a professional, organized approach.

Skills

Verbal & written communication

Meeting deadlines

Professional & organized

Office environment experience

Self-motivated

Education

High School diploma

Tools

MS Office

Word

Outlook

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. A t HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

HDR is currently seeking an Administrative Specialist to support the Area Operations Manager, Leadership team, and an Alaska staff of approximately 150 employees.

Primary Responsibilities

The role is based in HDR's Anchorage, Alaska office and will report directly to the Alaska Area Operations Manager. Primary responsibilities include providing a variety of adminstrative functions including staffing the front entry desk; managing visitors to the office; routine phone calls, mail, and deliveries; scheduling appointments and processing expense reports for one or more executives; coordinating and managing meeting facilities and arrangements; composing and organizing materials for presentations or reports; addressing or routing information requests; managing vendor and building maintenance requests; inventory and management of office and kitchen supplies; managing and updating the internal SharePoint site; and other clerical or support duties. This position requires an organized individual with strong communication skills and creativity. The position will support a variety of groups within the office and will interact with each employee as well as clients and other visitors, so a friendly and flexible attitude is a must. The successful candidate will work closely with the Area Operations Manager to advance initiatives related to the employee experience, will track internals budgets, and will support a variety of internal groups such as Safety, Wellness, and Recognition. The successful candidate will assist the Area Operations Manager in managing office actions items, calendar items, and task resolution. The successful candidate should demonstrate experience with administrative support and the ability to meet deadlines. A professional, self-motivated, well-organized and detail-oriented individual with the flexibility and ability to prioritize and handle multiple tasks in an office environment is desired.

Preferred Qualifications

• Knowledge of A/E Industry

Required Qualifications

• High School diploma or equivalent
• A minimum of 3 years experience in administrative support
• Knowledge of MS Office Suite, including Word and Outlook
• Excellent verbal and written communication skills
• Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
• Ability to meet deadlines
• Knowledge of A/E industry desired
• Experience working in an office environment
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

Industry

Administrative

Schedule

Part-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

Sep 22, 2026

At HDR, we are committed to the principles of employment equity.

We are an Aff

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.