Administrative Specialist — Anchorage Office Support

hdr; Anchorage (AK); On-site; USD 52,000 - 76,000; Full time

Job summary

HDR is seeking an Administrative Specialist to support the Area Operations Manager and Alaska staff. The role is based in HDR's Anchorage, Alaska office and involves front desk coverage, visitor management, scheduling, expense reporting, and coordination of meetings and facilities.

The successful candidate will be organized, communicative, and adaptable, supporting internal teams such as Safety, Wellness, and Recognition, while contributing to employee experience initiatives.

Qualifications

• High School diploma or equivalent.
• 3 years of experience in administrative support.
• Proficient with MS Office including Word and Outlook.
• Excellent verbal and written communication skills.
• Professional, organized, detail-oriented with ability to multitask in a fast-paced environment.
• Knowledge of A/E industry is a plus.

Responsibilities

• Staff the front entry desk and manage office visitors.
• Handle routine phones, mail, and deliveries.
• Schedule appointments and process expense reports for executives.
• Coordinate and manage meeting facilities and arrangements.
• Prepare materials for presentations or reports.
• Route information requests and manage vendor and building maintenance requests.

Skills

MS Office Suite

Verbal communication

Written communication

Attention to detail

Deadline-oriented

Education

High School diploma

Tools

MS Word

Outlook

MS Office Suite

Job description

HDR is seeking an Administrative Specialist to support the Area Operations Manager and Alaska staff. The role is based in HDR's Anchorage, Alaska office and involves front desk coverage, visitor management, scheduling, expense reporting, and coordination of meetings and facilities.

The successful candidate will be organized, communicative, and adaptable, supporting internal teams such as Safety, Wellness, and Recognition, while contributing to employee experience initiatives.