Administrative Specialist — Food Service Operations

Compass Group USA; Louisville (KY); On-site; USD 25,003 - 35,610; Full time

Benefits offered by this job

Instapay (early wage access)

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Compass Group USA seeking an Office/Administrative Assistant at the Kentucky Center for the Performing Arts in Louisville. You will provide clerical support for food service programs and assist with billing, records, and communications.

Responsibilities include answering phones, assisting management, staffing support, processing invoices, and preparing monthly state claims. The role offers payroll-related tasks, a supportive team, and company benefits.

Qualifications

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment documents and related records.
• Enter weekly cash sales and meal counts using computer.
• Process vendor invoices for payment and verify pricing against bids.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.

Skills

Clerical skills

Telephone manner

Data entry

Customer service

Education

High school diploma

Tools

Microsoft Office

Job description

Compass Group USA seeking an Office/Administrative Assistant at the Kentucky Center for the Performing Arts in Louisville. You will provide clerical support for food service programs and assist with billing, records, and communications.

Responsibilities include answering phones, assisting management, staffing support, processing invoices, and preparing monthly state claims. The role offers payroll-related tasks, a supportive team, and company benefits.