Administrative Clerk

Southern Foodservice Management Inc; Lexington (KY); On-site; USD 30,000 - 42,000; Full time

Job summary

Southern Foodservice Management is seeking an Administrative Clerk at our Fort Campbell location in Kentucky. The role features phone handling, visitor reception, filing, data retrieval, and meeting coordination to support managers and supervisors.

Ideal candidates will have an associates or bachelor’s degree preferred and 3–5 years in an administrative role, with strong communication, MS Office proficiency, and the ability to work independently in a fast-paced environment.

Qualifications

• Associates or Bachelor's degree in a related field preferred.
• Three to five years of experience in an administrative role.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Ability to work independently.

Responsibilities

• Answer and transfer phone calls; screen when necessary.
• Welcome and direct visitors and clients.
• Maintain filing systems and retrieve information as requested.
• Prepare summaries of data and respond to inquiries.
• Coordinate schedules for meetings, travel, and appointments.
• Record and distribute minutes; manage office supplies.
• Resolve payroll discrepancies and address employee payroll queries.
• Coordinate orientation and training for new employees.
• Interview potential applicants regarding skills and experience.

Skills

Verbal communication

Written communication

Customer service

MS Office

Organization

Independence

Education

Associates or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Job Description

Job Description

Description:

Southern Foodservice Management, a national contract food service company, is looking to hire an Administrative Clerk for our Fort Campbell location in Kentucky.

Job Summary

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.
• Resolving payroll discrepancies and answering any employee payroll queriesChecking timesheets for accuracyCoordinate orientation and training sessions for new employeesInterviewing potential applicants regarding their skills, experience

Responsibilities and Duties

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience

• Associates or Bachelor’s degree in related field preferred.
• Three to five years of experience in an administrative role.

Requirements:

Physical Requirements

• Physical RequirementsStrength: Lift up to 20lbsPosture: Sitting 80%, Standing 10%, Walking 10%Movement of objects: OccasionalLifting, Carrying, Pushing, Pulling: OccasionalClimbing or Balancing: OccasionalStooping: OccasionalReaching: FrequentHandling: FrequentTalking/Hearing: FrequentSeeing: FrequentTemperature Variation: OccasionalTyping: FrequentReading: Frequent