Administrative Clerk

Southern Foodservice Management, Inc.; Kentucky; On-site; USD 35,000 - 50,000; Full time

Job summary

A national contract food service company is seeking an Administrative Clerk for its Fort Campbell location in Kentucky. The successful candidate will handle phone communication, direct visitors, maintain filing systems, and address payroll inquiries. An Associates or Bachelor’s degree is preferred, along with three to five years of administrative experience. Strong communication and organizational skills are essential for this role.

Qualifications

• Three to five years of experience in an administrative role.

Responsibilities

• Answer and transfer phone calls, screening when necessary.
• Welcome and direct visitors and clients.
• Maintain filing systems as assigned.
• Retrieves information as requested.
• Respond to and resolve administrative inquiries.
• Coordinate travel and meetings for managers.
• Prepare agendas and schedule meetings.
• Record and distribute minutes for meetings.
• Maintain office supplies and equipment.
• Record expenses and manage petty cash.
• Resolve payroll discrepancies.
• Check timesheets for accuracy.
• Coordinate orientation and training sessions for new employees.
• Interview potential applicants.

Skills

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Proficient in Microsoft Office Suite

Excellent organizational skills

Attention to detail

Basic understanding of clerical procedures

Ability to work independently

Education

Associates or Bachelor’s degree in related field

Job description

Southern Foodservice Management, a national contract food service company, is looking to hire an Administrative Clerk for our Fort Campbell location in Kentucky.

Job Summary

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.
• Resolving payroll discrepancies and answering any employee payroll queries
• Checking timesheets for accuracy
• Coordinate orientation and training sessions for new employees
• Interviewing potential applicants regarding their skills, experience

Responsibilities and Duties

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience

• Associates or Bachelor’s degree in related field preferred.
• Three to five years of experience in an administrative role.

Physical Requirements

• Strength: Lift up to 20lbs
• Posture: Sitting 80%, Standing 10%, Walking 10%
• Movement of objects: Occasional
• Lifting, Carrying, Pushing, Pulling: Occasional
• Climbing or Balancing: Occasional
• Stooping: Occasional
• Reaching: Frequent
• Handling: Frequent
• Talking/Hearing: Frequent
• Seeing: Frequent
• Temperature Variation: Occasional
• Typing: Frequent
• Reading: Frequent