Administrative Specialist - Fire Alarm & Sprinkler

Century Fire Protection; Round Rock (TX); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

Voluntary Life Insurance

Short-term & Long-term Disability

Paid Time Off

Paid Holidays

401(K) with Company Match

Employee Assistance Program

Employee Relief Fund

Supplemental Insurance

Job summary

Century Fire Protection in Austin, TX is seeking an administrative assistant to support the Fire Alarm and Fire Sprinkler divisions. You will assist project managers, service coordinators, inspectors, and technicians by handling documentation, scheduling, and customer communication.

Responsibilities include preparing proposals, inspection reports, and work orders; creating purchase orders and invoices; maintaining project files and digital records; and coordinating with vendors.

Qualifications

• High School Diploma or GED; two or more years related experience.
• Proficiency with Microsoft Office (Word, Excel) required.
• Strong organizational and communication skills.

Responsibilities

• Provide day-to-day administrative support for the Fire Alarm and Fire Sprinkler teams.
• May prepare, proofread, and distribute proposals, inspection reports, and work orders.
• Create and process purchase orders, material requests, and invoices.
• Maintain project files, job folders, and digital records in company systems.
• Communicate with customers regarding scheduling, documentation, and follow-up.
• Support compliance efforts by maintaining required documentation for NFPA and AHJ inspections.
• Coordinate with vendors and suppliers for material orders or equipment returns.
• Provide general office support including answering phones, greeting visitors, and handling correspondence.

Skills

Customer communication

Documentation management

Scheduling

Administrative support

Education

High School Diploma or GED

Tools

Microsoft Office (Word, Excel)

Job description

Century Fire Protection in Austin, TX is seeking an administrative assistant to support the Fire Alarm and Fire Sprinkler divisions. You will assist project managers, service coordinators, inspectors, and technicians by handling documentation, scheduling, and customer communication.

Responsibilities include preparing proposals, inspection reports, and work orders; creating purchase orders and invoices; maintaining project files and digital records; and coordinating with vendors.