Administrative Assistant - Fire Protection Support & Growth

CENTURY FIRE PROTECTION LLC; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(K) with Company Match

Paid Time Off

Paid Holidays

Short-term & Long-term Disability

Employee Assistance Program

Job summary

Century Fire Protection Nashville is seeking an experienced administrative professional to support the Fire Alarm and Fire Sprinkler divisions. You will handle documentation, scheduling, and customer communication while assisting project managers, service coordinators, inspectors, and technicians.

This full-time role requires a high school diploma or GED and at least two years of related experience. Proficiency with Microsoft Word and Excel is expected, with strong attention to detail and

Qualifications

• High school diploma or GED is required.
• At least two years of related experience.
• Experience with NFPA AHJ documentation is a plus.

Responsibilities

• Provide day-to-day administrative support for Fire Alarm and Fire Sprinkler teams.
• May prepare, proofread, and distribute proposals, inspection reports, and work orders.
• Create and process purchase orders, material requests, and invoices.
• Maintain project files, job folders, and digital records in company systems.
• Communicate with customers regarding scheduling, documentation, and follow-up.
• Support compliance efforts by maintaining required documentation for NFPA and AHJ inspections.
• Coordinate with vendors and suppliers for material orders or equipment returns.
• Provide general office support including answering phones, greeting visitors, and handling correspondence.

Skills

Administrative support

Scheduling

Customer communication

Documentation

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Century Fire Protection Nashville is seeking an experienced administrative professional to support the Fire Alarm and Fire Sprinkler divisions. You will handle documentation, scheduling, and customer communication while assisting project managers, service coordinators, inspectors, and technicians.

This full-time role requires a high school diploma or GED and at least two years of related experience. Proficiency with Microsoft Word and Excel is expected, with strong attention to detail and