Administrative Assistant

Century Fire Protection; Round Rock (TX); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

Voluntary Life Insurance

Short-term & Long-term Disability

Paid Time Off

Paid Holidays

401(K) with Company Match

Employee Assistance Program

Employee Relief Fund

Supplemental Insurance

Job summary

Century Fire Protection in Austin, TX is seeking an administrative assistant to support the Fire Alarm and Fire Sprinkler divisions. You will assist project managers, service coordinators, inspectors, and technicians by handling documentation, scheduling, and customer communication.

Responsibilities include preparing proposals, inspection reports, and work orders; creating purchase orders and invoices; maintaining project files and digital records; and coordinating with vendors.

Qualifications

• High School Diploma or GED; two or more years related experience.
• Proficiency with Microsoft Office (Word, Excel) required.
• Strong organizational and communication skills.

Responsibilities

• Provide day-to-day administrative support for the Fire Alarm and Fire Sprinkler teams.
• May prepare, proofread, and distribute proposals, inspection reports, and work orders.
• Create and process purchase orders, material requests, and invoices.
• Maintain project files, job folders, and digital records in company systems.
• Communicate with customers regarding scheduling, documentation, and follow-up.
• Support compliance efforts by maintaining required documentation for NFPA and AHJ inspections.
• Coordinate with vendors and suppliers for material orders or equipment returns.
• Provide general office support including answering phones, greeting visitors, and handling correspondence.

Skills

Customer communication

Documentation management

Scheduling

Administrative support

Education

High School Diploma or GED

Tools

Microsoft Office (Word, Excel)

Job description

Division 53 - Austin, TXSummaryResponsible for providing administrative and clerical support to the Fire Alarm and/or Fire Sprinkler divisions; assist project managers, service coordinators, inspectors, and technicians by handling documentation, scheduling, and customer communication.Essential Duties and Responsibilities include the following. Other duties may be assigned.Provide day-to-day administrative support for the Fire Alarm and Fire Sprinkler teams.May prepare, proofread, and distribute proposals, inspection reports, and work orders.Create and process purchase orders, material requests, and invoices.Maintain project files, job folders, and digital records in company systems.Communicate with customers regarding scheduling, documentation, and follow-up.Support compliance efforts by maintaining required documentation for NFPA and AHJ (Authority Having Jurisdiction) inspections.Coordinate with vendors and suppliers for material orders or equipment returns.Provide general office support including answering phones, greeting visitors, and handling correspondence.Education and/or ExperienceHigh School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience.Computer SkillsMicrosoft Office to include Word, Excel.Physical DemandsWhile performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.Century Fire Protection is one of the largest and most successful full-service fire protection companies based in the Southeast and we are still growing! There are a wide range of positions and countless opportunities for career growth. Each employee is empowered to do their job and serve our clients. There is no better place to work in the industry!We believe our people are our biggest asset and as such, we offer comprehensive benefits, education, and training to ensure employees succeed and grow. Benefits include:MedicalDentalVisionFlexible Spending AccountsVoluntary Life InsuranceShort-term & Long-term DisabilityPaid Time OffPaid Holidays401(K) with Company MatchEmployee Assistance ProgramEmployee Relief FundSupplemental Insurance including Critical Illness, Hospitalization & AccidentBuild a Career that Burns Bright!We support and hire Veterans and we are an Equal Opportunity Employer.