Administrative Specialist — Dynamic Office Support

RR Donnelley; Wheeling (WV); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off

Life insurance

Parental leave

Adoption assistance

Tuition assistance

Employer/partner discounts

Job summary

RR Donnelley in Wheeling, WV is seeking an Administrative Associate to provide essential administrative support across site operations. Responsibilities include expense reports, time entry, invoice entry, calendar management, and client matter openings.

The shift runs Monday through Friday, 10:00 AM to 7:00 PM, offering exposure to multiple administrative tasks in a professional setting. Ideal candidates will have a high school diploma, at least one year of admin experience, strong MS Office

Qualifications

• High school diploma or equivalent
• Minimum 1 year administrative support experience in a professional organization
• Strong MS Office skills and typing
• Awareness of confidential information handling
• Ability to meet deadlines and manage multiple projects

Responsibilities

• Answer phone lines and provide customer service
• Edit/transcribe documents and perform data entry for expenses, time, invoices
• Calendar management and travel/customer scheduling
• Ensure proper job tickets and logs are maintained
• Coordinate with team and clients to meet deadlines

Skills

Attention to detail

Organizational skills

Communication skills

Deadline driven

Team collaboration

Education

High school diploma or equivalent

Tools

MS Office (Word, Excel, PowerPoint)

Job description

RR Donnelley in Wheeling, WV is seeking an Administrative Associate to provide essential administrative support across site operations. Responsibilities include expense reports, time entry, invoice entry, calendar management, and client matter openings.

The shift runs Monday through Friday, 10:00 AM to 7:00 PM, offering exposure to multiple administrative tasks in a professional setting. Ideal candidates will have a high school diploma, at least one year of admin experience, strong MS Office