Administrative Specialist — Fast-Paced Office Support

RRD; Wheeling (WV); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) with company match

Life insurance

Parental leave

Tuition assistance

Employee discounts

Job summary

RRD is seeking an Administrative Associate to provide a range of support functions at a site, office, and client level. Responsibilities include phone support, data entry for expenses and invoices, calendar management, and opening client matters.

The role runs Monday–Friday from 10:00 AM to 7:00 PM, requiring attention to detail and discretion with confidential information. The position emphasizes teamwork and timely delivery, with QA on own and team outputs, and strong communication with

Qualifications

• High school diploma or equivalent.
• 1+ year in administrative support in professional setting; legal or banking preferred.
• Proficient in MS Office; strong typing and keyboarding skills.
• Familiar with other admin software and tools.
• Detail oriented with ability to manage multiple tasks.

Responsibilities

• Answer phones, provide customer service, edit/transcribe documents, and enter expenses/time/invoices.
• Manage calendars, reservations, travel, and meetings; basic IT/help as needed.
• Maintain confidentiality of company information and access controls.
• Use logs/tracking software to monitor tasks and deadlines.
• Ensure proper completion of job tickets and timely task delivery.
• Coordinate with team, supervisors, or clients to address deadlines and issues.

Skills

MS Office

Data entry

Customer service

Attention to detail

Confidential information handling

Time management

Communication

Problem solving

Teamwork

Education

High School Diploma

Tools

Tracking software

Data entry systems

Job description

RRD is seeking an Administrative Associate to provide a range of support functions at a site, office, and client level. Responsibilities include phone support, data entry for expenses and invoices, calendar management, and opening client matters.

The role runs Monday–Friday from 10:00 AM to 7:00 PM, requiring attention to detail and discretion with confidential information. The position emphasizes teamwork and timely delivery, with QA on own and team outputs, and strong communication with