Hybrid Administrative Associate – Client Support & Ops

RR Donnelley; West Virginia; Hybrid; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off

401(k) with company match

Life insurance

Job summary

RR Donnelley is seeking an Administrative Associate to provide a range of administrative support at a West Virginia site, including expense entries, scheduling, time tracking, and client coordination.

The role requires a high school diploma and 1+ year of administrative experience; strong MS Office skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment are essential.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative support preferred, especially in professional settings.
• Strong MS Office skills (Word, Excel, PowerPoint) and accurate typing required.

Responsibilities

• *Answer phone lines and provide customer service
• *Edit/transcribe documents and perform data entry for expenses, time, invoices
• *Create reservations/scheduling for meetings, travel, and conference rooms
• *Manage calendars and phone management, and open client matters
• *Maintain confidentiality of sensitive information and adhere to company policies
• *Ensure proper job tickets and QA standards throughout the task lifecycle
• *Communicate with team and clients to meet deadlines and resolve issues
• *Support billing/expense processes and basic administrative tasks

Skills

MS Office

Typing

Customer service

Data entry

Phone support

Calendar management

Education

High school diploma or equivalent

Tools

Tracking software

Job description

RR Donnelley is seeking an Administrative Associate to provide a range of administrative support at a West Virginia site, including expense entries, scheduling, time tracking, and client coordination.

The role requires a high school diploma and 1+ year of administrative experience; strong MS Office skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment are essential.