Administrative Specialist – Document Services (Hybrid)

RubinBrown LLP; Kansas; Hybrid; USD 52,000 - 73,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

RubinBrown LLP is seeking an Administrative Specialist - Document Services to support the Assurance Services team by producing accurate client deliverables and providing admin support. This role suits detail-oriented professionals skilled in document production, proofreading, quality control, and meeting multiple deadlines in a fast-paced setting.

The position is hybrid, with potential peak periods requiring extended hours.

Qualifications

• Associate’s or Bachelor’s degree required.
• 2+ years of related document production, administrative, or professional support experience.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent proofreading, editing, organizational, and communication skills.

Responsibilities

• Create, format, proofread, and finalize client deliverables using Microsoft Word, Excel, and PowerPoint.
• Process documents through established quality control procedures and assemble client reports and proposals.
• Prepare engagement and representation letters using DocuSign.
• Provide administrative support, including billing assistance, database updates, document processing, and front desk/phone coverage.
• Provide back-up support to the administrative team and assist with special projects as needed.
• Collaborate with team members across multiple offices while managing changing priorities and deadlines.

Skills

Document production

Proofreading

MS Word

MS Excel

MS PowerPoint

Communication

Organizational skills

Deadline management

Teamwork

Quality control

Education

Associate’s or Bachelor’s degree

Tools

DocuSign

Job description

RubinBrown LLP is seeking an Administrative Specialist - Document Services to support the Assurance Services team by producing accurate client deliverables and providing admin support. This role suits detail-oriented professionals skilled in document production, proofreading, quality control, and meeting multiple deadlines in a fast-paced setting.

The position is hybrid, with potential peak periods requiring extended hours.