Administrative Specialist — Multi-Office Support & Docs

RubinBrown; St. Louis (MO); On-site; USD 42,000 - 66,000; Full time

Job summary

RubinBrown LLP in St. Louis seeks an Administrative Specialist to support Partners and teams across multiple offices. This role rewards detail-oriented, proactive professionals who thrive in a fast-paced, collaborative environment.

The position handles engagement letters, billing tasks, document processing, and front desk coverage, using Word, Excel, and PowerPoint. Strong communication and multi-tasking are essential.

Qualifications

• Associate’s or Bachelor’s degree required.
• 2+ years of related administrative or professional support experience.
• Proficiency in Word, Excel, and PowerPoint is required.
• Excellent organizational and communication skills with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Manage engagement letters, from creation to finalization via DocuSign.
• Provide administrative support including billing, filing, scanning, and documentation.
• Create/edit documents using Word, Excel, and PowerPoint with templates.
• Distribute documents through DocuSign and SafeSend; prepare communications and letters.
• Provide front desk and general office coverage; support cross-office needs.
• Offer backup administrative support and assist with special projects.
• Communicate proactively with internal clients and stakeholders.
• Collaborate across offices while adapting to changing priorities.

Skills

MS Word

MS Excel

MS PowerPoint

organization

communication

attention to detail

multitasking

teamwork

Education

Associate degree

Tools

DocuSign

SafeSend

Job description

RubinBrown LLP in St. Louis seeks an Administrative Specialist to support Partners and teams across multiple offices. This role rewards detail-oriented, proactive professionals who thrive in a fast-paced, collaborative environment.

The position handles engagement letters, billing tasks, document processing, and front desk coverage, using Word, Excel, and PowerPoint. Strong communication and multi-tasking are essential.