Document Services Admin Specialist — Detail‑Oriented & Hybrid

RubinBrown LLP; Denver (CO); Hybrid; USD 52,000 - 76,000; Full time

Job summary

RubinBrown LLP is seeking an Administrative Specialist in Document Services to support the Assurance Services team with high-quality client deliverables and administrative tasks. The role emphasizes document production, proofreading, and tight deadline management in a fast-paced environment.

The ideal candidate holds an Associate’s or Bachelor’s degree with 2+ years of related experience and strong MS Word/Excel/PowerPoint skills.

Qualifications

• Associate’s or Bachelor’s degree.
• 2+ years of related document production, administrative, or professional support experience required.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint required.
• Excellent proofreading, editing, organizational, and communication skills.
• Strong attention to detail and ability to manage multiple priorities and deadlines.
• Hybrid work environment with a combination of remote and onsite work.
• Peak periods may require approximately 55 hours per week.
• Light lifting up to 50 pounds and on-site movement as needed.

Responsibilities

• Create, format, proofread, and finalize client deliverables using Word, Excel, and PowerPoint.
• Process documents through established quality control procedures and assemble client reports and proposals.
• Prepare engagement and representation letters using DocuSign.
• Provide administrative support, including billing assistance, database updates, document processing, and front desk coverage.
• Provide back-up support to the administrative team and assist with special projects as needed.
• Collaborate with team members across multiple offices while managing changing priorities and deadlines.

Skills

Document production

Proofreading

Editing

Organizational skills

Communication

Multitasking

Teamwork

Attention to detail

Hybrid work environment

Education

Associate’s or Bachelor’s degree

Tools

DocuSign

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

RubinBrown LLP is seeking an Administrative Specialist in Document Services to support the Assurance Services team with high-quality client deliverables and administrative tasks. The role emphasizes document production, proofreading, and tight deadline management in a fast-paced environment.

The ideal candidate holds an Associate’s or Bachelor’s degree with 2+ years of related experience and strong MS Word/Excel/PowerPoint skills.