Administrative Specialist - Document Services

RubinBrown LLP; Kansas; Hybrid; USD 52,000 - 73,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

RubinBrown LLP is seeking an Administrative Specialist - Document Services to support the Assurance Services team by producing accurate client deliverables and providing admin support. This role suits detail-oriented professionals skilled in document production, proofreading, quality control, and meeting multiple deadlines in a fast-paced setting.

The position is hybrid, with potential peak periods requiring extended hours.

Qualifications

• Associate’s or Bachelor’s degree required.
• 2+ years of related document production, administrative, or professional support experience.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent proofreading, editing, organizational, and communication skills.

Responsibilities

• Create, format, proofread, and finalize client deliverables using Microsoft Word, Excel, and PowerPoint.
• Process documents through established quality control procedures and assemble client reports and proposals.
• Prepare engagement and representation letters using DocuSign.
• Provide administrative support, including billing assistance, database updates, document processing, and front desk/phone coverage.
• Provide back-up support to the administrative team and assist with special projects as needed.
• Collaborate with team members across multiple offices while managing changing priorities and deadlines.

Skills

Document production

Proofreading

MS Word

MS Excel

MS PowerPoint

Communication

Organizational skills

Deadline management

Teamwork

Quality control

Education

Associate’s or Bachelor’s degree

Tools

DocuSign

Job description

Administrative Specialist - Document Services

Job Category: Firm Operations

Requisition Number: DOCUM003764

• Posted : October 9, 2026
• Full-Time
• Hybrid

Locations

Showing 1 location

Kansas City Office
Kansas City, MO 64105, USA

• Travel Required : No

Description

RubinBrown LLPis one of the nation’s leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity, and value. We have revenue of approximately $265 million with 1,000+ team members across locations in Chicago, Denver, Detroit, Kansas City, Las Vegas, Mumbai (India), Nashville, and St. Louis.

We are seeking an Administrative Specialist - Document Services role to support our Assurance Services team by preparing accurate, high-quality client deliverables and providing administrative support. This role is ideal for a detail-oriented professional who excels at document production, proofreading, quality control, and managing multiple deadlines in a fast-paced environment.

Major Responsibilities

• Create, format, proofread, and finalize client deliverables using Microsoft Word, Excel, and PowerPoint.
• Process documents through established quality control procedures and assemble client reports and proposals.
• Prepare engagement and representation letters using DocuSign.
• Provide administrative support, including billing assistance, database updates, document processing, and front desk/phone coverage.
• Provide back-up support to the administrative team and assist with special projects as needed.
• Collaborate with team members across multiple offices while managing changing priorities and deadlines.

Preferred Experience / Background / Skills

• Associate’s or Bachelor’s degree.
• 2+ years of related document production, administrative, or professional support experience required.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint required.
• Excellent proofreading, editing, organizational, and communication skills.
• Strong attention to detail and ability to manage multiple priorities and deadlines.
• Self-motivated, resourceful, and able to work effectively independently and as part of a team.
• Hybrid work environment with a combination of remote and onsite work.
• Standard business hours with extended hours during peak periods. Peak periods typically occur February-April and August-October and may require approximately 55 hours per week.
• Office-based computer work, movement throughout the workplace, and occasional handling of materials weighing up to 50 pounds, with or without reasonable accommodation.

One Firm

To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

EEO Employer W/M/Vet/Disabled

RubinBrown is an independent member of Baker Tilly International, the 9th largest accounting and business advisory network in the world. For more information, visitwww.rubinbrown.com.

Travel Required

No .

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.