Administrative Specialist, Document Services (Hybrid)

RubinBrown LLP; Kansas City (MO); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

RubinBrown LLP is seeking an Administrative Specialist - Document Services to support our Assurance Services team by producing accurate client deliverables and providing administrative support. The role emphasizes meticulous document production, proofreading, and meeting tight deadlines in a fast-paced environment.

The position requires 2+ years of related experience and proficiency in Word, Excel, and PowerPoint, with strong attention to detail and effective communication.

Qualifications

• Associate’s or Bachelor’s degree.
• 2+ years of related document production, administrative, or professional support experience required.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint required.
• Excellent proofreading, editing, organizational, and communication skills.
• Strong attention to detail and ability to manage multiple priorities and deadlines.
• Self-motivated, resourceful, and able to work effectively independently and as part of a team.

Responsibilities

• Create, format, proofread, and finalize client deliverables using Microsoft Word, Excel, and PowerPoint.
• Process documents through established quality control procedures and assemble client reports and proposals.
• Prepare engagement and representation letters using DocuSign.
• Provide administrative support, including billing assistance, database updates, document processing, and front desk/phone coverage.
• Provide back-up support to the administrative team and assist with special projects as needed.
• Collaborate with team members across multiple offices while managing changing priorities and deadlines.

Skills

Document production

Administrative support

Proofreading

MS Office

Education

Associate degree

Bachelor's degree

Job description

RubinBrown LLP is seeking an Administrative Specialist - Document Services to support our Assurance Services team by producing accurate client deliverables and providing administrative support. The role emphasizes meticulous document production, proofreading, and meeting tight deadlines in a fast-paced environment.

The position requires 2+ years of related experience and proficiency in Word, Excel, and PowerPoint, with strong attention to detail and effective communication.