Administrative Operations Specialist

Simera; San Francisco (CA); On-site; USD 55,000 - 78,000; Full time

Job summary

Simera in San Francisco, CA is seeking an Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure that internal processes run smoothly across teams. The role emphasizes organization, discretion, and reliability in a fast-paced environment.

You will manage calendars and meetings, prepare reports and documents, handle emails, and support onboarding and inter-team communication using Google Workspace and Microsoft Office.

Qualifications

• Experience coordinating schedules, meetings, documents, and administrative processes.
• Strong computer and digital skills.
• Ability to work independently and collaborate with remote teams.
• Reliable internet connection and setup for remote work.
• Proficiency in English for cross-team coordination.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, and spreadsheets.
• Monitor tasks and deadlines to ensure timely completion.
• Assist with onboarding and team coordination.
• Handle routine emails and inquiries and route to appropriate teams.
• Coordinate meetings, calls, events, and other activities.
• Assist with invoices and expense tracking as needed.
• Maintain records and document information accurately.
• Identify process gaps and suggest improvements.
• Support managers and team members with administrative needs.
• Maintain confidentiality of sensitive information.
• Ensure procedures and policies are followed.

Skills

Communication

Organization

Attention to detail

Time management

Multitasking

Problem solving

Discretion

Documentation

Remote collaboration

Tools

Google Workspace

Microsoft Office

Calendars & Scheduling tools

Project management tools

Job description

Simera in San Francisco, CA is seeking an Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure that internal processes run smoothly across teams. The role emphasizes organization, discretion, and reliability in a fast-paced environment.

You will manage calendars and meetings, prepare reports and documents, handle emails, and support onboarding and inter-team communication using Google Workspace and Microsoft Office.