Administrative Specialist – Dean of Students Office

Idaho State University; Pocatello (ID); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Disability coverage

Employee assistance program

Retirement plan

Paid time off

Job summary

Idaho State University in Pocatello is seeking a Management Assistant for the Office of the Dean of Students. The role provides broad administrative support to the AVP/Dean of Students, Associate Dean of Students, and Coordinator of Student Care and Assistance, and offers critical coordination across campus offices.

The position is on-campus only, not eligible for remote work, with responsibilities spanning office management, student worker supervision, calendar management, and case handling in

Qualifications

• Interpreting and applying regulations or policies and procedures.
• Planning, organizing, implementing, and evaluating special projects.
• Independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis.
• Analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators.

Responsibilities

• Office Management: Recruit, train, and supervise Student Affairs Office Suite student workers and oversee training programs.
• Design and facilitate training to improve team efficiency and service quality.
• Manage scheduling to ensure consistent office coverage and operational needs.
• Serve as the primary DoS Office contact and route inquiries to campus departments.
• Provide information to students, faculty, staff, and parents about campus services.

Skills

Regulatory interpretation

Project planning

Report writing

Research and synthesis

Tools

Maxient system

Job description

Idaho State University in Pocatello is seeking a Management Assistant for the Office of the Dean of Students. The role provides broad administrative support to the AVP/Dean of Students, Associate Dean of Students, and Coordinator of Student Care and Assistance, and offers critical coordination across campus offices.

The position is on-campus only, not eligible for remote work, with responsibilities spanning office management, student worker supervision, calendar management, and case handling in