Administrative Assistant 2, Nutrition & Dietetics (1305)

Idaho State University; Idaho; On-site; USD 22,000 - 31,000; Part time

Benefits offered by this job

Health benefits

Retirement options

Paid time off

Job summary

Idaho State University in Idaho is seeking an Administrative Assistant 2 in Nutrition & Dietetics at either the Pocatello or Meridian campus. This on-campus, half-time (0.5 FTE) position supports the department, faculty, staff, and students and is not eligible for remote work.

The successful candidate will maintain calendars, organize travel and meetings, support course scheduling and student services, and handle confidential information per university policy. A background check will be required.

Qualifications

• Secretarial and office administration experience.
• Ability to interpret and summarize complex information and regulations.
• Experience coordinating calendars, travel, and meetings.

Responsibilities

• Coordinate calendars, meetings, travel, reports and initiatives while managing sensitive information and ensuring continuity of operations.
• Maintain department websites, shared drives, and electronic filing systems.
• Serve as the primary contact for students, faculty, staff, and external stakeholders.
• Assist with budgeting, purchasing, travel, reimbursements, contracts, and resource management.
• Onboard new hires, faculty, GTAs, and CPI; attend departmental meetings.
• Perform other duties as assigned.

Skills

Office administration

Documentation

Problem solving

Regulation interpretation

Job description

Administrative Assistant 2, Nutrition & Dietetics (1305)

Either Pocatello or Meridian campus

NOT eligible for remote work, on-campus position

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

To perform complex secretarial, office administration, and public relations assignments; perform related work.

The successful candidate will provide comprehensive administrative and operational support to the department, faculty, staff, and students. This is a half-time (0.5 FTE) position with the option to be based at either the Pocatello or Meridian campus of Idaho State University.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

Department Operations

• Coordinate calendars, meetings, travel, communications, reports, and strategic initiatives while managing sensitive information, prioritizing operational needs, and ensuring continuity of office operations.
• Monitor office supplies, equipment, and facility needs.
• Support strategic initiatives.
• Assist with faculty promotion and tenure documentation.
• Onboarding of new hires, faculty, GTAs, and CPI. Attend departmental meetings.

Operational Management

• Plan and coordinate departmental events and special projects.
• Maintain department websites, shared drives, and electronic filing systems.
• Maintain confidentiality for students, personnel and departmental records in accordance with university policies.

Faculty and Student Support

• Serve as the primary point of contact for students, faculty, staff, and external stakeholders.
• Support course scheduling, classroom reservations, and academic and professional program logistics.
• Assist with student services such as advising support.
• Foster a welcoming, professional, and student-centered environment.

Financial, Purchasing, and Resource Coordination

• Support financial and operational activities including budget tracking, purchasing, travel coordination, reimbursements, contracts, and resource management in accordance with institutional policies and procedures.

Perform other duties as assigned.

Minimum Qualifications

• Good knowledge of: Office support functions including word processing, filing, composing a variety of business documents and reception.
• Good knowledge of: Researching, compiling, and summarizing data for reports.
• Experience: Interpreting, applying and explaining complex information such as regulations, policies or services.
• Experience: Independently solving problems/performing liaison activities in a work setting.
• Experience: Coordinating activities requiring complex arrangements.

Specialty Items

• Some positions at ISU may require one or more of the following:
• Some knowledge of: Financial recordkeeping.
• Some knowledge of: Supervisory practices.
• Good knowledge of: Legal terminology.
• Good knowledge of: Investigative procedures.
• Experience: Public Relations.
• Experience: Using dictation/transcription equipment & taking minutes.

Additional Information

SU minimum for this classification is $19.01/hour, commensurate with education and experience.

To be considered for this opportunity, apply on or before August 16, 2026.

Benefits include:

• comprehensive health, dental, and vision
• life insurance
• disability plan
• employee assistance program (EAP)
• excellent retirement options and company contribution
• generous paid time off/sick leave accrual

All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Equal Employment Opportunity Statement

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.