Administrative Specialist: Data & Partner Coordination

Dynamic Workforce Solutions; Oklahoma City (OK); On-site; USD 19,000 - 32,000; Full time

Job summary

Dynamic Workforce Solutions in Oklahoma City seeks an Administrative Assistant to support American Job Centers across the 34-county region. You will coordinate meetings, manage records, track data, and assist with reporting and accessibility coordination.

The ideal candidate is highly organized, detail-oriented, and proficient with Microsoft Office. This on-site, first-shift role requires strong communication and confidentiality in a fast-paced environment.

Qualifications

• High school diploma or GED, or 1-2 years in a Workforce environment.
• AA or BA preferred.
• Experience providing administrative support to multi-layered projects.
• Ability to clearly communicate with staff and leadership.
• Maintain confidentiality in a fast-paced environment.

Responsibilities

• Maintain files, records, reports, and documentation related to workforce center operations and partner activities.
• Enter and maintain information in spreadsheets, databases, and reporting systems.
• Prepare meeting materials, agendas, presentations, and supporting documentation.
• Maintain calendars and coordinate scheduling for meetings, trainings, and partner events.
• Record meeting notes and maintain action-item tracking logs.
• Assist with data collection, tracking, analysis, and report preparation.
• Assist leadership with administrative projects and assignments.

Skills

Microsoft Office

Communication

Public Speaking

Multitasking

Education

AA or BA preferred

Tools

Database systems

Spreadsheet software

Job description

Dynamic Workforce Solutions in Oklahoma City seeks an Administrative Assistant to support American Job Centers across the 34-county region. You will coordinate meetings, manage records, track data, and assist with reporting and accessibility coordination.

The ideal candidate is highly organized, detail-oriented, and proficient with Microsoft Office. This on-site, first-shift role requires strong communication and confidentiality in a fast-paced environment.