Administrative Assistant

Cogent Infotech Pvt. Ltd.; Oklahoma City (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Cogent Infotech Pvt. Ltd. in Oklahoma City is seeking an Administrative Assistant to provide essential in-office support for the Provider Engagement team during a high-volume period.

The role is full-time, 40 hours weekly, Monday to Friday 8:00 AM to 5:00 PM, with a temporary 3–6 month duration and potential extension.

Responsibilities include data uploads, document review, recordkeeping, outreach to obtain missing information, and routine reporting to ensure deadlines and compliance.

Qualifications

• Knowledge of general office practices and recordkeeping.
• Ability to manage multiple tasks with attention to detail.
• Strong written and verbal communication for professional interactions.
• Ability to handle confidential information per policy.

Responsibilities

• Upload provider documentation accurately and timely.
• Review forms and provider data for completeness.
• Maintain organized records per procedures.
• Coordinate outreach to obtain missing information.
• Prepare routine reports on progress and actions.

Skills

General office practices

Data entry

Microsoft Office

Communication skills

Confidential information handling

Multi-tasking

Attention to detail

Teamwork

Education

High school training

15 college hours

Office experience

Job description

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 23 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Job Title: Administrative Assistant

Location: Oklahoma City OK

Duration -3-6 months with option to extend (not to exceed 12 months total)

This is a full time in office position. This position requires 40 hours per week. Work schedule is Monday through Friday 8:00 AM - 5:00 PM.

Position Summary

Position Purpose - The Provider Administrative Assistant - Temporary provides essential administrative support to assist with high-volume outreach, document processing, and data management activities. This position supports timely review, upload, and communication functions within the Provider Engagement team to ensure accuracy, efficiency, and compliance with agency requirements. The role contributes directly to maintaining smooth operations and meeting established deadlines during a period of increased workload.

Key Responsibilities

• Perform manual uploads of provider documentation, ensuring accuracy, completeness, and timely entry into appropriate systems.
• Conduct data review and verification of submitted forms, provider details, and supporting materials.
• Maintain organized electronic and physical records in accordance with agency procedures and retention standards.
• Execute provider outreach through phone, email, or other methods to obtain missing or corrected information.
• Track and document all outreach actions, responses, and follow-up requirements in designated logs or databases.
• Compile and prepare routine and ad hoc reports to summarize upload progress, outreach outcomes, and pending actions.
• Review documentation for completeness and accuracy before submission or upload, resolve minor discrepancies independently.
• Support staff by responding to inquiries, preparing correspondence, and routing information to appropriate team members.
• Coordinate with internal teams to ensure consistent data handling and adherence to established workflows.
• Assist with scheduling, file organization, and project documentation.
• Maintain confidentiality of sensitive information and ensure all tasks comply with agency policies and procedures.
• Other duties as assigned.

Requirements Qualifications Knowledge, Skills, Abilities and Competencies

• This position requires basic knowledge of general office practices, recordkeeping procedures, and data entry standards. Knowledge of business English, spelling, grammar, and Microsoft Office applications is essential for preparing accurate correspondence, reports, and documentation.
• The role requires skill in organizing work, managing multiple tasks, and maintaining attention to detail when reviewing or entering information.
• Strong communication and customer service skills are necessary to interact effectively with coworkers, providers, and the public in a professional manner.
• The ability to follow written and verbal instructions, apply established procedures, and handle confidential information appropriately is required.
• The incumbent must be dependable, adaptable to change, and able to work both independently and as part of a team in a fast-paced environment.
• Key competencies include reliability, accuracy, teamwork, and accountability.
• The position requires initiative to complete assigned tasks, a positive attitude toward learning new processes, and a commitment to supporting agency operations through timely and accurate administrative work.

Education and/or Experience

• Equivalent combination of education and experience, substituting one of the following for the required experience: Six months of technical or vocational training course work or high school training in business or office machines, OR The completion of 15 semester hours from a college or university. Preferred Qualifications
• Experience providing administrative or clerical support in a professional office environment.
• Experience working with provider data, health insurance administration, or government programs.
• Proficiency in Microsoft Office applications, including Excel, Outlook, Word, and Teams.
• Experience organizing and maintaining digital or physical records.
• Experience handling confidential information in accordance with agency or state requirements. - Strong written and verbal communication skills, with attention to accuracy and professionalism. » Experience in high-volume data entry or document review environments.

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences.

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